University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Financial Administrative Coordinator in Life Sciences Business Office Job Profile Title Financial Administrative Coordinator Job Description Summary SAS Finance is seeking a Financial Administrative Coordinator. The Financial Administrative Coordinator will report to a Regional Business Office Manager (RBO). This position is an integral member of the Life Sciences RBO within the School of Arts Sciences. The Life Sciences RBO supports the unique business needs of 12 departments, programs and centers. SAS Finance staff is committed to supporting the academic mission of the School and the University by adding value through our work, finding solutions to operational challenges, and helping to prepare the School for tomorrow Job Description The Financial Administrative Coordinator provides financial and administrative support for Life Sciences RBO to ensure efficient and timely daily operations. This position will be the first point of contact for Life Science RBO clients demonstrating excellent customer service skills and knowledge of University financial policies. The Financial Administrative Coordinator will process and review all transactions, assist in processing weekly payroll, reconcile accounts, run monthly reports and answer policy questions. The successful candidate for the position will have the ability to work with, and the desire to learn from management and experienced colleagues in the office and across SAS. DUTIES: + Process and review all transactions related to the RBO’s financial activities. This includes Purchase Orders (BEN Financials), BEN Deposits, Payment Requests (Penn Marketplace) and Service Provider Classification requests. Onboard individual service providers/suppliers into marketplace. Serve as TEM/CONCUR travel system default reviewer. Facilitate and track payments to vendors. Respond to requests for information from faculty, staff, and students. + Coordinate Purchasing Card and related PaymentNet activities. Reallocate weekly card charges and work with clients to ensure compliance with SAS and University policies. Coordinate human subject payment requests. + Reconcile accounts, identify variances and wayward transactions. Resolve discrepancies by processing journals in Ben Financials. Run monthly reports for Faculty and Dept/Programs/Centers. + Support RBO Staff in coordinating personnel activities in Workday. This includes on boarding student workers, processing weekly payroll and one-time payments. + Exercise resource stewardship to ensure compliance with SAS and University policies and procedures. Keep up to date on and communicate proper policy and procedures to departmental contacts. + Maintain electronic and paper filing system for all departmental financial records. QUALIFICATIONS: + High School diploma and 5-7 years of experience are required. BA/BS and 1-2 years’ experience strongly preferred. + Familiarity with UPENN financial systems (BEN Financials, Business Objects, TEM/CONCUR) is preferred. + Proficiency in Microsoft Excel, Adobe applications and able to quickly learn new software applications is required. + Excellent interpersonal, analytical and written communication as well as time management skills are required. + Must demonstrate strong customer service skills with the ability to clearly communicate policies to faculty, staff and students. + Must demonstrate a proactive workstyle with strong follow-up skills. Ability to work under pressure and perform duties with strong attention to detail. + Proven ability to switch gears depending on processing and/or project deadlines and remain flexible in order to adapt to changing priorities. Must have the ability to work independently as well as function as part of a team. Job Location - City, State Philadelphia, Pennsylvania Department / School School of Arts and Sciences Pay Range $20.45 - $25.00 Hourly Rate Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class. Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits + Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. + Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. + Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. + Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be. + Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. + Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. + Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. + University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free. + Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. + Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. + Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. + Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. ​ To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.