Job Posting Title:

Financial Analyst, Department of Civil, Architectural and Environmental Engineering

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Hiring Department:

Fariborz Maseeh Department of Civil, Architectural and Environmental Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Dec 03, 2024

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

Purpose

The Financial Analyst in CAEE is responsible to provide advance accounting support for the department. Provide a high level of customer service support for CAEE faculty, students, and staff. Work closely with the department Director to ensure compliance with university policy and financial procedures.

Responsibilities

Accounting: Responsible for reviewing account balances, account charges.  Reconcile department accounts, prepare discretionary account statements, and compose annual reports for the CAEE department. Maintain/review, balance forward analyses, account corrections, and transfers. Prepare ad hoc financial reports as requested by department chair, department director, and Dean’s office.  Apply rules, regulations and policies to ensure financial transactions are consistent with university and department policies. Provide backup support by creating electronic documents.

Compliance: Interpret and ensure compliance with university policies and procedures, and state and federal laws and regulations. Assist with documenting and monitoring internal controls. Track Requirement of department endowments to ensure compliance with endowment charters. Track endowment balances and income.

Financial Planning: Assist the Department Director with preparation of annual budgets. Provide monthly and quarterly reports to faculty. Preparation of monthly reconciliation report; preparation of monthly account balance report. Prepare faculty allocation expenditure reports and other reports for department chair, department director, and Dean’s office as requested.

Department Support:  Collaborate as an integral member of the CAEE team, work in partnership on initiatives and goals in the areas of deposits, payments, procurement, and contracts. Other duties as assigned. 

Required Qualifications

Bachelor's degree in Finance, Accounting, Business Administration or related field.

Five years of experience in finance or accounting with experience in purchasing, planning, and financial analysis.

Demonstrated analytical skills, problem resolution experience with complex systems, flexibility, and researching financial inquiries.

Excellent written and oral communication. 

A professional and friendly demeanor with staff, faculty and students. 

Ability to perform effectively in a fast-paced environment and meet deadlines. Highly detail-oriented, with accuracy in all phases of work. 

Ability to be discreet with confidential matters and to use sound judgment to facilitate independent decisions. 

Knowledgeable of the University’s procurement, payment, vouchering, and audit processes, as well as University resources, policies, business systems.

Experience in budgeting, accounting and reporting.  Advance experience with Microsoft Excel, Word and Outlook.  Experience working with DEFINE, and other UT systems. 

Relevant education and experience may be substituted as appropriate. 

Preferred Qualifications

Extensive experience in Accounting or Finance or CPA. Experience with Workday.

Experience working with DEFINE, UT Direct/FRMS, BUD, VIP Direct, and other UT systems Experience with financial audits.

Working knowledge of UT accounting and procurement policies and procedures.

Experience working in university environment. Experience working with databases. 

Ability to work under pressure, while maintaining a high level of accuracy and attention to detail.

Salary Range

$60,000 + depending on qualifications

Working Conditions

May work around standard office conditions.

Repetitive use of a keyboard.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.