OVERVIEW:

Stanford University seeks people committed to excellence and to improving our world and, in turn, is dedicated to supporting its employees as they develop their careers and enrich their lives.

Stanford’s Business Affairs provides administrative policies, infrastructure, systems, services, and support for the benefit of the university community.

Financial Management Services (FMS), a department within Business Affairs, is responsible for creating an ecosystem which promotes innovative and sound financial administration policies and practices that balance controls, compliance, and customer service. FMS is primarily responsible for financial policy oversight, quality assurance and financial services at Stanford University and its affiliated entities. It also serves as a liaison to the hospitals and the Stanford Linear Accelerator Center (SLAC). The FMS work environment is grounded by core values that include cultivating growth, celebration and appreciation, and collaborating with curiosity in order to nurture an inclusive environment where everyone is valued, respected, and can thrive.

JOB PURPOSE:

Perform moderately complex finance functions and/or activities related to credit card administration and audit of PCard and Travel Card transactions requiring specific knowledge, skills, and broad application of policies, precedents, and systems within context of internal policies and external regulations.

CORE DUTIES:

Perform structured analysis; conduct data mining; identify, clarify, and investigate discrepancies and exceptions; proactively develop solutions and processes. Maintain, reconcile, review, combine, and validate financial data sets and accounts, utilizing financial reports, financial databases, and key financial information. Contribute to development and maintenance of desktop procedures and card transaction analyses to be used for key activities or decision making in aligning card policies. Run and analyze financial reports, often from multiple systems; assist in preparation of management information reports. Resolve issues within immediate work unit; Perform preliminary analysis, recognize exceptions and recommend solutions that may require policy changes or the development of new processes. Ensure works complies with complex internal policies and external regulations which may require interpretation. Participate as a member of a project team and contribute to change management strategy through communication and collaboration with others. Understand and participate in cross training on core functions in work area or unit; serve as a back-up to other functions. Oversee and manage Card Services operational responsibilities: Card application review and approval – ensure compliance of required training and financial approval authority limits Card Profile maintenance, cancel and reissue of cards Card Profile Change Requests review and processing Application imports PaymentNet (JPMC) system Conduct audits for cardholder transaction compliance, document and communicate violations Oversee the credit card program’s tax compliance strategies, work cross-functionally to ensure accurate tax-related data management, and optimize processes to enhance overall program efficiency. Provide client support through Service Now system & respond to client inquiries via email & slack Run and review terminated cardholder/verifier report regularly for pending transactions, cancellation of cards to ensure compliance and mitigate risks Perform system testing and user acceptance testing for production support and projects Responsible for credit card transactions reporting and adhoc reporting, maintenance of credit card accounts and transactions Manage card delivery operations and card profile administration Support and contribute to continuous improvement process effort

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree and two years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel. User knowledge and demonstrated experience of financial systems, internet and computer literacy. Understanding and ability to apply basic accounting skills and concepts. Demonstrated communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal audiences and client groups. Basic project management skills and ability to contribute as part of a project team.

Certifications and Licenses:

None

PHYSICAL REQUIREMENTS*:

Constantly sitting. Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork. Occasionally stand/walk, lift/carry objects weighing 11-20 pounds. Rarely reach/work above shoulder.

* Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

WORKING CONDITIONS:

Routine extended working hours during peak cycles; travel to school/unit sites across university.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu

The expected pay range for this position is $89,914 to $93,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You:

Stanford University has revolutionized the way we live and how it enriches the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. A caring culture. We provide superb retirement plans, generous time-off, and family care resources. A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. Discovery and fun. Stroll through historic sculptures, trails, and museums. Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! Redwood City. Our new Stanford Redwood City campus, which opened in 2019, is the workplace for approximately 2,700 staff, including FMS, whose jobs are important to supporting the university’s mission. The campus will offer amenities such as onsite cafes and a dining pavilion, a high-end fitness facility with an outdoor pool, and a childcare center for Stanford families.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information Schedule: Full-time Job Code: 4446 Employee Status: Regular Grade: J Requisition ID: 105227 Work Arrangement : Hybrid Eligible