NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Financial Analyst.

 
The Financial Analyst (FA) serves as a member of Technology Opportunity Ventures (TOV) providing data analysis related to invoicing and payment tracking. Promotes, coordinates and supports the development of projects (gathering, collecting and analysis data). Facilitates the administration process of departmental activities (e.g., Maintaining records, compiling data, monitoring invoice schedules and other related activities). The FA will also assist in the month-end and year-end close process, collaboratively partnering with other finance groups to assist in the preparation and completion of the departments financial statements. The candidate is customer-service oriented and possesses excellent analytical, communication, organizational and interpersonal skills.

Maintains data integrity when manipulating data files for purposes of analysis; running data multiple ways when necessary to ensure accuracy of results; plus all related job duties as assigned. The analyst must balance competing priorities in a dynamic business environment which is often fast-paced.

Job Responsibilities:

Financial Controls and Compliance:

Perform work within the established goals and objectives of the Department:Submits and monitors invoice submission in a timely manner for vendorsGenerates and submits invoices to licenses for patent expense reimbursementsCommunicates and diligently follows up on outstanding itemsPerforms ad-hoc analysis to support the decisions making processEscalates issues following standard financial protocolsResponsible for maintaining accurate records of invoices received and processed in SophiaMaintains and ensures integrity of relevant financial data in SophiaDevelop a working relationship with the external customers (such as vendors, NYU Washington Square to ensure billing accuracy over invoicing processMonthly financial close is accurate and timelyPosition Specific:Process and maintain patent expense requests for payment for NYU Grossman School of Medicine and Washington SquareReconcile law firm statement of accounts monthlyInvoice licensees for patent expense reimbursementsFollow up and payment collection for outstanding patent expense reimbursementsData recording and analysis, be able to identify the existing and potential data integrity issues, and implement appropriate solutionsResponsible for research, follow-up and resolution of licensee/vendor inquiries on any payments and/or balances related to Patent expense and reimbursementsCoordinate the onboarding of new vendor registrations in PaymentWorksPlanning, Organizing, Collaborating and Decision MakingPerforms within plan, established priorities and across multiple functional areas.Exercises initiative and sound judgment in performance. Escalates issues appropriately.Contributes meaningfully to developing solutions and independently completes assigned work in a timely manner.Deliverables are accurate and timely.Utilizes time efficiently.Prepares in advance for meetings and maintains minutes and action items.Contributes to team effort by cross-training colleagues to prevent work interruptions in the event of an absence.Coordinates inter-departmentally to resolve discrepancies on vendor accounts.Concurrently performs multiple assignments.Monitoring, Quality Control, Reporting and Record KeepingMaintains an accessible electronic final copy of invoicing in Sophia.Identifies areas of improvement for current processes and provides recommendations.Performs ad-hoc analysis and duties as needed by management and assist in creating and developing other modeling tools to aid in operational efficiencies.Gathers and collects data from different parties and presents findings as applicable.
 Quality Control (Improving Business ProcessesFollows and updates (when necessary) all SOPs and Job Aids in performing their day to data responsibilities including cross-training for staff. Exceptions are managed and resolved. Root cause analyses are preformed when appropriate.Practices Continuous Improvement.Ability to communicate effectively with staff, peers, senior management and faculty.CommunicationsPositively represents the Institution when dealing with internal and external stakeholders. Ability to communicate clearly, concisely and professionally.Key Competencies:Follows NYU Policies and proceduresExercises good judgement and effectively prioritizes workUnderstands and embraces Enterprise SystemsUnderstands and employs Accounting PrinciplesEmbraces the practice of continuous improvementLeads and motivates othersChange AgentAccountable, Collegial and Ethical

Minimum Qualifications:
To qualify you must have a Bachelors degree and 1-3 years relevant work experience or an equivalent combination.
Superior communication skills, both written and verbal.
Possess strong customer service and problem solving skill sets.

Preferred Qualifications:
Bachelors degree in business, finance or other appropriate discipline with at least 1-2 years of relevant financial, accounting and contracts management experience, or a combination of comparable education and experience. The Financial Analyst must also have an understanding of general business fundamentals and basic accounting principles. Experience with Enterprise Systems, basic Excel knowledge, PeopleSoft Financials and Wellspring Sophia preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $62,400.00 - $68,900.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here