FINANCIAL OPERATIONS LEAD Posting Begin Date: 2024/06/18 Posting End Date: 2024/07/02 Category: Accounting and Finance Sub Category: Accounting and Finance Work Type: Full Time Location: Boise, ID, United States Minimum Salary: 35.00 Maximum Salary: 40.00 Pay Rate Type: Hourly Description State of Idaho Opportunity Applications will be accepted through 4:59 PM MST on the posting end date. Financial Operations Lead Open for Recruitment: June 18, 2024-July 2, 2024 Salary Range: $35-40, based on experience and qualifications The State of Idaho Controller's Office is an equal opportunity employer. This position is exempt from state classified service, and the rules of the Division of Human Resources and the Idaho Personnel Commission. This is an at-will position. The Luma Division is established as the sustainment organization to support State of Idaho agencies and their employees in the use of the Luma system for day-to-day business operations. The Lead will be required to supervise employees, direct and monitor work efforts, and provide oversight of time and attendance. KEY RESPONSIBILITIES The Financial Operations Lead within the Luma Division reports to the Luma Operations Bureau Chief. The Financial Operations Lead is responsible for managing the sustainment activities for the financial module of the Luma systems. They work directly with functional leads, subject matter experts (SME’s), and system vendors to ensure Luma systems support state agencies’ business processes. They are responsible for understanding and documenting complex business processes, determining gaps between business requirements and system capabilities, identifying alternate business solutions, and assisting in development of sustainment documentation. Additionally, they are required to understand applicable state statutes and policies and assist agencies in managing operations accordingly. They work with their supervisor and members of the management team to maintain positive relationships with various policy owners and agencies and assist in the continuous improvement projects and modifications to the systems. Job Functions: • Participate in defining and executing the vision for the Division and in the development of short-term and mid-range plans to achieve vision milestones. • Oversee operations of the Finance module in the Luma systems under the coordinating efforts of the Luma Operations Bureau Chief. • Prepare, reconcile, and balance financial transactions. • Convey requirements to develop, monitor, evaluate and report financial activities in Luma. • Maintain procedure manuals to ensure compliance with regulations. • Advise leadership on elements related to Luma finance modules. • Develop standards and monitor the Luma systems to ensure data integrity. • Utilize analytical and problem-solving skills to assist customers through incident management with questions related to system functionality. • Monitor the priority of assigned work tasks, manage their own workflow, and support the tasks and workflow of work teams. • Coordinate with other Luma Division staff to address cross-functional needs. • Assist with Division efforts to test fixes/patches/customer updates (CUs) to the Luma systems. • Manage calendars and dates to ensure time-bound functions occur on time and within system parameters. • Collaborate and maintain positive working relationships with other control agencies, such as Division of Financial Management and Legislative Services Office, as needed. • Assist in updating training, presentations, and other materials to ensure that system updates and/or changes are presented appropriately to stakeholder audiences. • Respond to stakeholder inquires in a timely manner, as defined by SCO policy. • Attend and participate in meetings to keep Luma staff up-to-date on financial, grant, reporting, and office activities. • Work with Luma vendors to address system issues. • Provide back up on support duties within the Bureau. • Clearly define expectations for staff under supervision. Guide, coach, develop, and train staff towards achieving those expectations. • Represent the Office to other organizations (such as other state agencies and accounting organizations) and to the public. Additional Functions: • Contribute to the positive performance of the Luma Division and the office. • Demonstrate timely and consistent attendance. • Any additional duties as assigned by the State Controller or his/her designee. Minimum Qualifications: • At least 5 years of State financial operations experience. • Strong customer service orientation, excellent interpersonal skills, as well as strong change and conflict management skills. • Demonstrated ability to make decisions under pressure and to lead in a team environment. • Good oral and written presentation skills, a high level of energy and enthusiasm, and strong abilities in managing and developing personnel. Desired Qualifications: • Working knowledge of the legislative budget-setting process. • Documented successful performance supporting State financial operations. • Good knowledge of the Luma financial, grant, and budget modules, understanding of the environment in which financial applications function including agency issues, central organization issues, security, etc. • Good understanding of the Infor CloudSuite product (Luma System) to include the Customer Update (CU) process and the testing of and implementation of these periodic updates. • Strong understanding of internal control practices and procedures. • Experience developing, monitoring, and reporting financial activities and expenditures including developing and preparing financial documents. Benefits: The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.* EEO/ADA/Veteran: The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email[email protected]. Preference may be given to veterans who qualify under state and federal laws and regulations.