FINANCIAL SERVICES MANAGER - 55000176 Date: Mar 4, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 848176 Agency: Department of Transportation Working Title: FINANCIAL SERVICES MANAGER - 55000176 Pay Plan: SES Position Number: 55000176 Salary: $107,755.11 - $139,447.78 Posting Closing Date: 03/19/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) State of Florida Department of Transportation Job Posting Description 218 / Financial Services Anticipated Vacancy Internal Agency: Only current Department of Transportation employees will be considered for this position Selected Exempt Service Contact Person: Lindsay Hudson Contact Phone Number: 386-758-3742 Contact Email Address:Lindsay.Hudson@dot.state.fl.us Anticipated Bi-Weekly Hiring Salary Range: $4,144.43 - $5,363.38 Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: + Health insurance (over 90% employer paid) + $25,000 life insurance policy (100% employer paid) + Dental, vision and supplemental insurances + State of Florida retirement package + 10 paid holidays a year + Generous vacation and sick leave + Career advancement opportunities + Tuition waiver for public college courses + Training opportunities + Employee Assistance Program (EAP) Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system! For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/ SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance. POSITION DESCRIPTION: Supervises employees spending the majority of the time communicating with, motivating, training, and evaluating employees, and planning and directing employees’ work. Has the authority to effectively recommend the hiring, transferring, suspension, lay off, recalls, promotions, discharges, assignments, rewards, or disciplinary actions for subordinate employees. Plans and directs workloads, deadlines, work objectives and time utilization with subordinate staff. Provides direction and ensures that all subordinates receive training and instruction in methods and techniques necessary to safely perform their assigned tasks. Manages and directs the operation and activities of the District Financial Services Department, District Budget Staff, and Finance Department's Property staff. Review and adjust the unit business plan annually, and stress the department's mission, vision, and goals. Encourage coaching management style with frequent feedback as well as open and positive communication between employee and supervisor. Oversees the processing of various types of invoices and pay documents for the procurement of goods and services processed within the District, including invoices processed through CITS (Contract Invoice Transmittal System), regular contracts, task work orders and other contract documents, as well as, other types of pay documents including, MFMP (My Florida Market Place) invoices, utility company invoices, right of way invoices, travel and individual reimbursement vouchers, and purchasing card transactions, in compliance with contract terms and conditions, Florida Statutes, and established policies of the Department of Transportation and Financial Services. Coordinate, monitor, and oversee the District’s p-card program and ensures that key controls are in place, operate as designed and comply with the State of Florida Purchasing Card Program Administrator’s manual and Department of Transportation's procedure. Establishes new cards, makes changes to existing cards and cancels cards, as requested. Approves P-card limits and approver groups. Provides District training for P-Cardholders and Approvers. Monitor outstanding transactions. Oversee the preparation of the District’s Legislative Budget Requests (LBRs) and the allocation of the District’s budget to the different cost centers. Coordinates with the District Work Program Office to ensure that budget amendments, and allotment transfers, are properly completed. Monitors and reviews operating budget and provides appropriate financial information for management decision. Acts as a liaison on budget related issues with Budget, Work Program, Human Resources and Comptroller office. Reviews and prepares budget performance reports comparing expenditures to allocated budget and prior year expenditures, as well as other budget reports requested by management. Analyzes budget variances and advises management on corrective actions. Manages and directs the processing of various payroll related activities and transactions, including overseeing the correction of District time sheets, reconciliation of paid hours worked for employees on workers compensation, maintaining the records and posting transactions for employees receiving sick leave transfers, processing insurance related payments, and reviewing and reconciling various monthly payroll reports and the processing of corrections as required. Coordinates and directs the processing of transactions to update and maintain the property inventory records included in the FLAIR (Florida Accounting Information Resources) system, and the scheduling, monitoring, and reconciliation of the annual property inventory. Oversees the disposal of obsolete or damaged tangible personal property in compliance with established policy. Provides assistance as required on all matters related to the financial operations of the District. Review and respond to the customer needs of internal and external customers. Acts as primary District contact with the Comptroller's office, the Department of Financial Services, and other District counterparts in clarifying existing policies, rules and regulations. Review and comments on proposed revisions to policies and procedures, coordinate implementation of any changes to ensure compliance. Participates in quality assurance reviews and internal audits and takes a proactive role in problem solving. Serves as an advisor to the District's Employee Benefit Fund and reviews operations to ensure that transactions are accurately reported, and assets are adequately safeguarded. Performs periodic audits of the Employee Benefit funds. Performs reviews of District Employee Benefit Funds financial statements and transaction journals to ensure they are accurately and timely reported. Assists committee in solving operational, financial, or reporting problems. Administers training programs within section and prepares training programs for District employees as they relate to financial services functions, including accounting, budget, purchasing cards and travel. Manage the operating budget for the finance department. KNOWLEDGE, SKILLS AND ABILITIES: + Knowledge of accounting principles, practices and procedures. + Knowledge of the administration of payroll, contracts and invoices. + Knowledge of legislative budget process. + Knowledge and understanding of Work Program activities and Financial Management system. + Knowledge of the administration of payroll, contracts, and invoices. + Skilled in budget management. + Skilled in managing diverse assignments simultaneously, tracking the status of assignments and meeting deadlines. + Skilled in auditing. + Skill in identifying and documenting personnel performance or conduct deficiencies. + Skilled in good customer service. + Skill in motivating others. + Ability to analyze transactions and reconcile accounting records. + Ability to create and analyze individual and section performance measures. + Ability to generate and recognize imaginative or creative solutions in work related situations. + Ability to supervise people effectively, determine work priorities, and assign work tasks. + Ability to build trust, foster relationships, demonstrate respect, and empower employees. + Ability to communicate clearly and effectively. OTHER JOB RELATED REQUIREMENTS: This position is required to respond before, during, and following emergency situations. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location: LAKE CITY, FL, US, 32025 Nearest Major Market:Lake City