Williams Lea is hiring for a First Impressions Coordinator for our Washington office to work Monday through Friday, 9:00 am to 6:00 pm !

Pay: $29.00 hourly

Benefits:

Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)

401k Retirement Savings Plan Including Employer Match

Paid Time Off (PTO)

Life Insurance

Paid Parental Leave

Short-term & Long-term Disability

Healthcare & Dependent Care Flexible Spending Accounts

Domestic Partner Coverage

Commuter Benefits

Legal Assistance

Employee Assistance Program (EAP)

Additional Employee Perks and Discounts

Job Duties/Responsibilities:

Welcoming guests in the office lobby as the main point of contact for any visitor/guest or employee for the organization

Ensuring a seamless and personal guest journey

Escorting guests to their booked meeting room within the building, informing the host of the guest’s arrival

Understand customer’s needs and provide them with 5 Star professional service.

Attending to guest's wishes and requirements.

Acquire extensive knowledge of the premises and the nearby venues and businesses to make the most suitable recommendations

Arrange events, excursions, transportation etc. upon request from guests

Answer the phone and make reservations, take and distribute messages or mail and redirect calls

Handling external and internal calls in a professional manner

Assisting hospitality setting up rooms with beverages and food

Manage any external catering requirements from third party vendors

Booking of meeting rooms using EMS and MS Outlook accurately and ensuring that all AV, room layout and food and beverage requirements are noted

Continually monitor reception inbox ensuring e-mails are responded to in a timely manner

Booking of transport for employees and clients

Managing Visiting Attorney office, room bookings and visitor pass management

Liaising with other departments to ensure efficient communication and guest service, and creating a 'one team' approach to delighting your guests

Occasional requirement to support client functions that run into the evening

Always acting according to the client’s standards

Assist in the daily production of clients visiting attorney email.
 

Job Qualifications:

Previous experiences as a Concierge required

Have previous experience working on a reception desk for a blue chip company within a busy office environment, country club or hotel.

Must possess a professional presentation

Outstanding guest services skills, sophisticated verbal & written communication skills

Good time management skills

Good knowledge and understanding of a Cisco telephone system

Be immaculately presented.

Have great interpersonal skills and an outgoing personality.

Have an excellent command of the English language, both in verbal and written communication.

Have operational experience working at prestigious events (this is beneficial, but not critical).

Be highly organized and have an eye for detail.

Have passion to achieve excellent guest service in everything that they do.

Be able to work well under pressure and have the ability to act pro-actively and intuitively.

Excellent leadership skills and experience in managing a team

Ability to prioritize, work under pressure, plan ahead and anticipate problems

Excellent communication skills both written and verbally

A welcoming positive manner and an understanding of what good customer service looks like

A team player who is willing to go the extra mile

To act with integrity at all times and embrace the company philosophy.

Customer focus: ability to understand the needs of the client and provide customer service and superior client service.

Relationship management and communication: ability to create and maintain strong relationships and channels of communication with key interfaces and the business

IT Knowledge: Knowledge of EMS, MS Office, and working knowledge of A/V equipment an advantage

Administrative skills: ability to multitask, prioritize workload and provide administrative support.

​Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.

Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.

We’re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.

It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.

Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.

#piq