Fiscal/Administrative Assistant Recruitment # 250102-1317AR-001 Location Middletown, CT Date Opened 1/17/2025 08:00:00 AM Salary $65,979 - $83,953/year Job Type Open to Statewide Employees Close Date 1/24/2025 11:59:00 PM Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits) + + + + Introduction Are you looking to join a dynamic team working in a fast-paced law enforcement environment? If so, take a look at this great opportunity open to statewide employees with the State of Connecticut! The Connecticut Department of Emergency Services and Public Protection (DESPP) invites applicants to apply for multiple Fiscal/Administrative Assistant (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=1317AR&R1=undefined&R3=undefined) positions. This opportunity is ideal for candidates with a strong payroll background and experience working in a fast pasted environment. The Fiscal/Administrative Assistants will be responsible for a full range of activities in the preparation and support of biweekly payroll and benefits for an assigned group of employees which includes both managerial employees and employees in many different bargaining units. The Fiscal/Administrative Assistants will be assigned to the Payroll Unit which supports a 24/7 Agency with approximately 1600 employees. This opportunity is full-time, 40 hours per week, Monday-Friday. 8:00 a.m. to 4:30 p.m. The positions are based out of the DESPP Headquarters located at 1111 Country Club Road Middletown, CT 06457. The Fiscal/Administrative Assistant positions are eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. Position Highlights A successful candidate will perform functions to include, but not limited to, the following: + Audit payroll and benefits  reports containing primarily 24/7 law enforcement personnel; + Audit attendance records related to various types of leave (FMLA, Worker's Compensation, Military, etc.); + Identify Time and Attendance issues in the Kronos and CORE CT systems and work with supervisors to resolve them; + Calculate payments related to payouts, stipulated agreements, retro, etc; + Apply specific bargaining unit contract requirements related to payroll, including stipends, shift differentials, stipulated agreements, etc. About us The Connecticut Department of Emergency Services and Public Protection is committed to protecting and improving the quality of life for all by providing enforcement, regulatory and scientific services through prevention, education, and innovative technology. The Department of Emergency Services and Public Protection is comprised of six divisions which include: CT State Police, Emergency Management & Homeland Security, Police Officers Standards & Training Council, Fire Prevention & Control, Scientific Services and Statewide Emergency Telecommunications. Selection Plan Before you apply: + In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. + The minimum experience and training requirements must be met by the close date, unless otherwise specified. + Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system. + All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@CT.Gov. + For assistance in applying, please read (https://www.jobapscloud.com/ct/sup/applicanttips2023november.pdf) or watch (https://www.youtube.com/watch?v=Y8sOb10qYXQ) our Applicant Tips on How to Apply! Important information for after you apply: Candidates selected for an interview must provide the following at the time of interview: State Employees + Two (2) most recent performance evaluations + Completed CT-HR-13 Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation. Any pending disciplinary history within the past 2 years and review of attendance records are also considered in this selection process. Click here (https://portal.ct.gov/-/media/das/statewide-hr/a---z-listing-task-pdfs/criminal-convictions---addendum-to-application-for-examination-or-employment-form---ct-hr-13.pdf) to complete the Criminal Convictions addendum (CT-HR-13). The CT-HR-13 can also be found on the DAS website by typing in "CT-HR-13" into the "Search Department of Administrative Services" search field. + This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. + Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. + Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. + The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. + For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit. Questions about this position should be directed to Benjamin Beaudry at Benjamin.Beaudry@CT.Gov. PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions. EXAMPLES OF DUTIES + Performs paraprofessional level work in fiscal and administrative activities; + Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; + Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; + Prepares simple financial statements and assists in preparation of complex financial statements; + Calculates rates involving complex arithmetical formulas; + Gathers and consolidates payroll and expenditure data for budget preparation; + Ensures that expenditures plus encumbrances are within appropriation limits; + Reviews routine expenditures for compliance with itemized budgets; + Utilizes EDP systems for financial records and reports; + Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; + Independently prepares renewal or new contracts based on awards; + Ensures that routine payments are in compliance with contract provisions; + Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY + Knowledge of + bookkeeping, financial record keeping and basic governmental accounting principles and practices; + basic procedures of budget preparation and control; + payroll procedures, purchasing procedures and contract preparation; + Skills + interpersonal skills; + oral and written communication skills; + Considerable ability in arithmetic computations; + Ability to + audit financial documents; + understand and apply statutes and regulations; + utilize EDP systems for financial management. MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing. NOTE: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED + College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. + One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience. PREFERRED QUALIFICATIONS + Experience in payroll preparation for a 24/7 agency; + Experience utilizing Kronos to research and analyze employee timesheet entries; + Experience monitoring and auditing attendance records for Family Medical Leave Act (FMLA), Military Leave, and Workers Comp; + Experience analyzing and auditing payroll reports for overtime, additional pay entries, reimbursements, and rotating schedules; + Experience manually calculating payments for stipulated agreements, retroactive pay, termination, retirement payouts, and manual checks; + Experience processing payroll in a unionized setting with multiple (more than one) collective bargaining unit contracts. SPECIAL REQUIREMENTS Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. ACKNOWLEDGEMENT As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility. Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online