Fiscal/Administrative Manager 1 Recruitment # 240925-0914AR-001 Location Newington, CT Date Opened 9/27/2024 12:00:00 AM Salary $106,755 - $145,565 annually Job Type Open to Statewide Employees Close Date 10/4/2024 11:59:00 PM Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits) + + + + Introduction Are you a current state employee? Are you a dedicated fiscal professional looking for a challenge? Are you motivated and forward-thinking? If so, we encourage you to read below and apply today! At the State of Connecticut (https://portal.ct.gov/) , Department of Transportation ( DOT (https://portal.ct.gov/DOT) ), it is our mission to provide a safe and efficient intermodal transportation network that improves the quality of life and promotes economic vitality for the State and the region. We are now accepting applications for an exciting Fiscal Administrative Manager 1 (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=0914AR&R1=&R3=) opportunity overseeing the Revenue Accounting/Accounts Receivable Unit, within the Bureau of Finance and Administration. AS A STATE EMPLOYEE, CONTINUE TO ENJOY + Visit our new State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page! + The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 (https://portal.ct.gov/DAS/Press-Room/Press-Releases/2023/Forbes-State-of-CT-Ranked) - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule. + Professional growth and development opportunities. + A healthy work/life balance (https://www.youtube.com/watch?v=y6n9M1Qd5fo) to all employees. + Join an award winning agency! CTDOT was recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers (CSCE)! POSITION HIGHLIGHTS + Full time, 40 hours per week + Monday through Friday + First shift + Location: Newington, CT + This position i s eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. The Policy can be found here (https://portal.ct.gov/-/media/OPM/OLR/Notices/2021-TW-final-agreement-with-arbitrated-issue-included.pdf) . Employees in their initial working test period must work on site in the office. + Supervisors can expect to spend roughly half of their working hours, if not more, in the office in order to execute upon their job functions and supervise their team. Time in the office may fluctuate based on circumstances and the team being supervised. The ability to apply for telework continues to be available and the agency continues to provide reasonable accommodations for those who need them. THE ROLE The responsibilities of this Fiscal Administrative Manager 1 include: + Oversees daily operations of the Revenue Accounting/Accounts Receivable Unit, including: + Financial oversight of all Department non-federal receivable accounts; + Billing, collection, proper accounting of amounts due the Department; + Daily deposit of all incoming funds, ensuring compliance with state statute; + Administration, monitoring and reporting of Funds Awaiting Distribution; + Verification and recording of all incoming Federal wire deposits; + Various financial reporting related to Department receivables and revenues. + Responsible to ensure all Department revenue transactions, totaling over $1.2 billion annually, are accurately and appropriately recorded in accordance with state governmental accounting procedures and in compliance with Connecticut General Statutes; + Coordinates collection efforts with assistance as needed from Office of the Attorney General / Collection agency; Reviews, recommends, and coordinates write-off requests for uncollectible accounts as appropriate; + Reviews final audit accounting recommendations for reasonableness prior to implementation; Reviews/approves complex journal entries as required to net final audit accounting; + Ensures proper administration of revenue terms of agreement related to concessions operations at the service plazas along the state highway network; + Assists in review of negative cash balances related to federal and other grant SIDs as required by the Office of the State Comptroller; + Prepares various financial schedules for the Department’s annual GAAP Reporting submittal to the Office of the State Comptroller; + Interprets complex financial documents, reports, state statutes, and proposed bills as related to the Department’s fiscal matters; + Establishes, maintains, evaluates and improves accounting related procedures. Facilitates critical process improvements that foster streamlining, improved accountability, and improved reporting of receivables and revenues; + Consults with and makes recommendations to Director, Finance Administrator and Bureau Chief on Department receivable and revenue accounting matters; + Acts as liaison to Office of the State Treasurer, Office of the Attorney General, Office of the State Comptroller, other state agency offices, State Auditors of Public Accounts, collection agencies, insurance companies and the public on Department receivable and revenue accounting matters; + Provides staff training and guidance, and conducts Annual Performance Reviews. ABOUT US The Revenue Accounting/Accounts Receivable Unit is responsible for the billing, collection and deposit of all funds due the Department. This involves all accounting and reporting functions related to Department non-federal receivable accounts, and the deposit of all incoming funds including verification and accounting for all incoming federal wire deposits, totaling over $1.2 billion annually. Selection Plan In order to be considered for this job opening you must be a current State of CT employee for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e. Executive, Legislative, Judicial) to the other. To Apply: + In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application. + The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. + Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system. + Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. + In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting. + All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov . FOR ASSISTANCE IN APPLYING: + Please read or watch our Applicant Tips on How to Apply! Important Information After You Apply: + This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. + Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. + Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. + Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. + The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. + Read through this helpful link to prepare for your interview (https://www.jobapscloud.com/CT/jobs/?b=IT&preview=1) . Connect With Us: + Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Jasmyn.Raymond@ct.gov . + Follow the State of Connecticut on LinkedIn (https://www.linkedin.com/company/stateofconnecticut/mycompany/) . PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration. EXAMPLES OF DUTIES + Schedules, assigns, oversees and reviews the work of staff; + Provides staff training and assistance; + Conducts performance evaluations; + Determines priorities and plans unit work; + Establishes and maintains unit procedures; + Develops or makes recommendations on the development of policies and standards; + Interprets and administers pertinent laws; + Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; + Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis; + Assists in planning and implementation of financial aspects of EDP systems; + Utilizes EDP systems for financial records, reports and analyses; + Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; + Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration; + In addition to supervising fiscal/administrative functions may supervise support services; + In a facility, in addition to the above, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies; + Performs related duties as required. OFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE: + Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements; + Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting; + Provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting; + Reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments; + Works with state agency contracting staff to implement requirements of the State Contracting Standards Board; + Researches, interprets and administers pertinent laws and regulations; + Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY + Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; + Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; + Considerable + interpersonal skills; + oral and written communication skills; + Considerable ability + to understand and apply relevant state and federal laws, statutes and regulations; + to prepare and analyze financial and statistical reports; + Ability to + analyze budgetary and related problems; + utilize EDP systems for financial management. MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached. MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE One (1) year of the General Experience must have been supervising professional level staff. NOTE: For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED + College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree. + A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience. PREFERRED QUALIFICATIONS + Experience with Governmental Accounting. + Experience with Core-CT financial modules. + Experience retrieving data from Core-CT utilizing EPM and STARS. + Experience facilitating process improvements and procedure documentation. + Experience with analyzing and manipulating data in Microsoft Excel. + Experience with managing accounts receivable and minimum collection procedures. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. ACKNOWLEDGEMENT As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility. Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online