Fiscal/Administrative Manager 1 Recruitment # 250206-0914AR-001 Location Hartford, CT Date Opened 2/14/2025 09:00:00 AM Salary $106,755.00 - $145,565.00/year Job Type Open to Statewide Employees Close Date 2/27/2025 11:59:00 PM Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits) + + + + Introduction The State of Connecticut Military Department (CTMD) (https://portal.ct.gov/MIL) is accepting applications for a Fiscal/Administrative Manager 1 (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=0914AR&LinkSpec=RecruitNum2&R1=&R3=) position located in the Governor William A. O'Neill Armory, located in Hartford, CT. What We Can Offer You: + Visit our new State Employee Benefits Overview page! + The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 (https://portal.ct.gov/DAS/Press-Room/Press-Releases/2023/Forbes-State-of-CT-Ranked) - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule. + Professional growth and development opportunitie s. + A healthy work/life balance to all employees. + State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) for more information. POSITION HIGHLIGHTS: + First-shift + 40 hours per week + Monday through Friday, 8:00am - 4:30pm + Situational telework only available after completion of a Working Test Period, if applicable THE ROLE: This position is located within the Headquarters of the Connecticut Military Department consisting of CT Army National Guard, the CT Air National Guard, and State Militia. This position reports directly to senior management, and is a bargaining unit position with oversight and responsibility for the efficient and effective operations of the agency's State financial operations in coordination with the USPFO (United States Property and Fiscal Office). This includes oversight, supervision, management, training and coordination of State employees in Hartford and outlying locations, as well as (Federal) Grants/Awards, Accounts Payable, Accounting, Budgeting, Procurement, Asset Management, Payroll and Mailroom staff. There may also be some training necessary of Federal staff as it pertains to State business policies and procedures (purchasing and procurement, allowable reimbursement expenses, contract (lease/rental) management, etc.) As a direct report to senior management, this position has oversight, supervision, management and training of State employees in Hartford and outlying locations other than the William A. O'Neill Armory in Hartford. See DAS GENERAL LETTER 115 (https://portal.ct.gov/das/-/media/das/statewide-hr/a---z-listing-task-pdfs/vehicle-use-for-state-business-policy--das-general-letter-115--april-1-2012.pdf?rev=94c1812c9de44d6bb23428ee51a631bc) , regarding vehicle use. ABOUT US: We are a unique dual-status agency, having both federal and state missions. The CTMD’S primary public responsibilities are: (1) To support the CT National Guard enabling the National Guard to provide ready units for Federal or State requirements; (2) To train, resource and coordinate state emergency response assets, and; (3) To plan for and protect citizens and their property in times of war, terrorism, invasion, rebellion, riot or disaster. The Connecticut Military Department (CTMD) is dedicated to carrying out military operations with environmental responsibility. FOR ASSISTANCE IN APPLYING: Please visit our 'Applicant Tips on How to Apply (https://www.jobapscloud.com/ct/sup/ApplicantTips2021Nov.pdf) ' page. Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en\_US) for additional support throughout the recruitment process. BEFORE YOU APPLY: + Current State Employee: In order to be considered for this job opening you must meet the Minimum Qualifications as listed on the job opening and you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. + Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. + Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. + Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. + Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. + Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov. + Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. + Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: + Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). + Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! + Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. + The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. + Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics. QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Erica Blackmon at mil.hr@ct.gov. Join the State of Connecticut and take your next career step with confidence! PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration. EXAMPLES OF DUTIES + Schedules, assigns, oversees and reviews the work of staff; + Provides staff training and assistance; + Conducts performance evaluations; + Determines priorities and plans unit work; + Establishes and maintains unit procedures; + Develops or makes recommendations on the development of policies and standards; + Interprets and administers pertinent laws; + Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; + Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis; + Assists in planning and implementation of financial aspects of EDP systems; + Utilizes EDP systems for financial records, reports and analyses; + Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; + Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration; + In addition to supervising fiscal/administrative functions may supervise support services; + May ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies; + Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY + Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; + Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; + Considerable + interpersonal skills; + oral and written communication skills; + Considerable ability + to understand and apply relevant state and federal laws, statutes and regulations; + to prepare and analyze financial and statistical reports; + Ability to + analyze budgetary and related problems; + utilize EDP systems for financial management. MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached. MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE One (1) year of the General Experience must have been supervising professional level staff. NOTE: For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED + College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree. + A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience. PREFERRED QUALIFICATIONS + Experience developing and implementing a system of financial reporting. + Experience developing, implementing and monitoring state and federal budgets. + Experience presenting financial information to external stakeholders, including legislative committees, internal stakeholders, program managers and executive leaders. + Experience managing multiple teams, fostering a positive work environment and promoting employee engagement. + Experience developing and monitoring performance metrics and identifying areas of improvement. + Understanding of government regulations and policies relevant to operating a government agency. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. ACKNOWLEDGEMENT As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility. Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online