Fiscal/Administrative Officer Purchasing Recruitment # 250210-1308AR-001 Location Wethersfield, CT Date Opened 2/13/2025 11:15:00 AM Salary $78,296 - $101,215/year Job Type Open to the Public Close Date 2/26/2025 11:59:00 PM Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits) + + + + Introduction Are you looking to grow your Fiscal career with the State of Connecticut? The State of Connecticut (https://portal.ct.gov/) , Department of Correction ( DOC (http://ct.gov/DOC) ) is looking for a highly motivated and detail-oriented Fiscal Administrative Officer (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=1308AR&R1=undefined&R3=undefined) to join our Purchasing team. What We Can Offer You + Visit our new State Employee Benefits Overview page! + The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 (https://portal.ct.gov/DAS/Press-Room/Press-Releases/2023/Forbes-State-of-CT-Ranked) - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule + Professional growth and development opportunitie s + A healthy work/life balance to all employees Position Highlights + In this essential role, you will be responsible for managing the procurement of goods and services to support the operational needs of CTDOC staff, facilities, and the supervised population. + Your work will ensure compliance with state policies and regulations, facilitate effective procurement processes, and contribute to the agency’s mission. + Full-time position (40 hours per week) based in Wethersfield, CT, with occasional statewide travel for meetings, training, site visits, inspections, and other activities. + Telework: After successful completion of the working test period, the role may offer a hybrid telework schedule, providing greater work flexibility. About Us The Department of Correction shall strive to be a leader in progressive correctional practices and partnered re-entry initiatives to support responsive evidence-based practices geared toward supporting reintegration and reducing recidivism under the Department's supervision. Safety and security shall be a priority component of this responsibility, coinciding with an unwavering respect for the human dignity of staff, victims, citizens and offenders. Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en\_US) for additional support throughout the recruitment process. BEFORE YOU APPLY: + Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. + Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. + Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. + Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. + Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov. + Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. + Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: + Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). + Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! + Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. + The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. + Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics. QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Nicholas Naples at Nicholas.Naples@ct.gov. Join the State of Connecticut and take your next career step with confidence! PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions. EXAMPLES OF DUTIES + Procure goods and services for the agency in compliance with DOC directives and state purchasing policies. + Understand and apply terms, conditions, price schedules, and ordering instructions for applicable statewide contracts. + Follow specific guidelines when procuring specialized items, such as chemicals, weapons, and controllable equipment. + Stay up to date with industry trends and standards to ensure cost-effective purchasing for assigned commodities. + Maintain proper documentation for all procurements, including verifying receipt of goods and payment authorization. + Manage procurement actions, including issuing purchase orders, using purchasing cards, soliciting quotes, and handling bids and RFPs, ensuring compliance with state law. + Build and maintain strong relationships with suppliers and internal agency staff to ensure smooth procurement processes and timely deliveries. + Assist agency staff in understanding and adhering to purchasing policies and procedures. + Review and process requisitions for accuracy, completeness, and necessary approvals. + Collaborate with Accounts Payable to ensure timely and accurate payments to vendors. KNOWLEDGE, SKILL AND ABILITY + Knowledge of + principles and practices of public administration with special reference to governmental budget management and governmental accounting; + grants and contracts preparation and administration; + purchasing principles and procedures; + payroll practices and procedures; + Skills + interpersonal skills; + oral and written communication skills; + Ability to + prepare and analyze financial documents and reports; + interpret and apply statutes, regulations and administrative policies; + utilize EDP systems for financial management. MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.* MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions. NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED + College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree. + A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience. + For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience. + For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience. + Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience. *Descriptions of these fiscal/administrative functions are attached PREFERRED QUALIFICATIONS + Public Sector Procurement Experience: Proven experience in public sector procurement, adhering to state policies and regulations. + Familiarity with State Procurement Regulations: Knowledge of state procurement regulations and guidelines, including the ability to navigate statewide contracts. + Industry Knowledge: Ability to stay current on trends and best practices for assigned commodities to make informed purchasing decisions. + Procurement Activities Management: Experience in issuing purchase orders, using purchasing cards, soliciting quotes, and managing bids and RFPs, in compliance with state law. + Bid and Contract Preparation: Experience preparing bid results and contract documents for supervisor review and ensuring compliance with procurement standards. + Vendor Relationship Management: Strong skills in building and maintaining effective relationships with suppliers and internal teams to resolve quality and delivery issues. + Requisition Review and Processing: Experience reviewing requisitions for accuracy, completeness, and proper coding for accounts, funds, and projects. + CoreCT (PeopleSoft) Experience: Proficient in using CoreCT (PeopleSoft) for purchase orders, contract management, and fund approvals. + Financial Transaction Accountability: Understanding of fund allocation and ensuring purchases are properly charged, including approval for non-general funds. + Accounts Payable Experience: Experience working with Accounts Payable to ensure accurate and timely vendor payments, resolving discrepancies and change orders. + Purchasing Card Management: Experience reconciling purchasing card billing statements, ensuring accurate expense allocation. + Communication and Collaboration: Excellent verbal and written communication skills, with the ability to effectively engage with vendors, stakeholders, and team members. + Independent Work and Deadline Management: Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment, managing multiple projects simultaneously. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. ACKNOWLEDGEMENT As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility. Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online