Fiscal/Administrative Supervisor Hybrid Recruitment # 250210-0083AR-001 Location Wethersfield, CT Date Opened 2/12/2025 08:00:00 AM Salary $100,522 - $130,661/year Job Type Open to Statewide Employees Close Date 2/26/2025 11:59:00 PM Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits) + + + + Introduction The State of Connecticut (https://portal.ct.gov/) , Department of Correction ( DOC (http://ct.gov/DOC) ) is excited to announce an opening for a Fiscal/Administrative Supervisor (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=0083AR&R1=undefined&R3=undefined) within the Grants and Contracts Unit. This is a full-time position (40 hours per week) based in Wethersfield, CT. This role may require travel across the state for meetings, training sessions, site visits, inspections, and similar activities. Upon successful completion of the working test period, a hybrid telework schedule may be available. Position Highlights + As a Fiscal/Administrative Supervisor, you will oversee and guide a team of eight staff members, ensuring the successful completion of key responsibilities, including: + Managing financial record-keeping and reporting processes, ensuring accuracy and adherence to organizational policies. + Ensuring compliance with applicable laws, regulations, and standards. + Coordinating the preparation, review, and administration of Requests for Proposals (RFPs) and contracts. + Overseeing grant application processes, compliance requirements, and ongoing administration to maximize funding opportunities. + Reviewing and approving payments for services rendered, ensuring alignment with contractual terms, grant guidelines, and organizational procedures. + This role is an excellent opportunity to lead a dedicated team and contribute to the success of the DOC’s Grants and Contracts Unit. About Us Our Mission: The Department of Correction shall strive to be a global leader in progressive correctional practices and partnered re-entry initiatives to support responsive evidence-based practices aligned to law-abiding and accountable behaviors. Safety and security shall be a priority component of this responsibility as it pertains to staff, victims, citizens and offenders. Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en\_US) for additional support throughout the recruitment process. BEFORE YOU APPLY: + In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. + Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. + Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. + Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. + Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. + Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov. + Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. + Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: + Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). + Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! + Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. + The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. + Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics. QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Nicholas Naples at Nicholas.Naples@ct.gov. Join the State of Connecticut and take your next career step with confidence! PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of fiscal and administrative functions, with major emphasis on fiscal administration or payroll oversight. EXAMPLES OF DUTIES + Supervises maintenance of accounts; + Supervises preparation of financial statements and reports and budget requests in financial planning and oversight of payroll; + Reviews and authorizes expenditures; + Schedules, assigns, oversees and reviews work of staff; + Provides staff training and assistance; + Conducts performance evaluations; + Determines priorities and plans work; + Establishes and maintains procedures; + Develops or makes recommendations on development of policies and standards; + Acts as liaison with other operating units, agencies and outside officials regarding policies and procedures; + Prepares reports and correspondence; + Oversees planning and implementation of financial aspects of EDP systems; + Utilizes EDP systems for financial records, reports, and analyses; + Assists in analyzing impact of proposed regulations and legislation on agency fiscal/administrative programs and functions; + Supervises grant and contract administration, including fiscal record keeping and reporting and preparation of new contracts and grant applications; + Supervises requisitioning, stores and inventory control; + Supervises purchasing functions; + In addition to supervising fiscal/administrative functions, may supervise support services such as stores, inventory, facilities/equipment maintenance, mailroom, food services, facilities/equipment security; + May supervise payroll preparation; + Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY + Considerable knowledge of + principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll; + relevant agency policies and procedures; + relevant state and federal laws, statutes and regulations; + Knowledge of + grants and contracts preparation and administration; + purchasing principles and procedures; + types, characteristics and sources of supply and market factors of assigned commodities; + business law as it applies to purchasing contracts and sales; + payroll practices and procedures; + Considerable + interpersonal skills; + oral and written communication skills; + Considerable ability in preparation and analysis of financial and statistical reports; + Ability to + understand and apply relevant state and federal laws, statutes and regulations; + utilize EDP systems for financial management; + Supervisory ability. MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Eight (8) years of experience in a combination of fiscal/administrative functions (e.g., accounting, payroll, purchasing) at least one (1) of which must be an accounting, budgeting, or payroll function. Descriptions of these fiscal/administrative functions are attached. MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE Two (2) years of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2. NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is the professional training level and below the professional working level. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED + College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree. + A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience. + For state employees experience at the level of a Purchasing Services Officer 1 or 2 substitutes for the General and Special Experience on a year for year basis. PREFERRED QUALIFICATIONS + Experience leading and supervising a team, including assigning and prioritizing tasks, monitoring performance, conducting evaluations and fostering professional development. + Experience in developing, reviewing, and managing Personal Service Agreements (PSA) and Purchase of Service (POS) contracts as well as administering requests for proposals (RFPs) for healthcare, mental health, or residential services, within correctional or institutional settings. + Experience with federal, state, and local grant applications, insuring compliance with guidelines, preparing detailed reports and meeting and reporting requirements. + Strong experience in preparing and managing budgets, performing cost analysis, and conducting financial forecasting to inform decision-making and provide actionable recommendations for program management and financial oversight. + In-depth understanding Knowledge of procurement laws, regulations, and standards applicable to public sector contracting and grant administration, with a focus on compliance and best practices. + Excellent written and verbal communication skills, with the ability to convey complex information clearly and effectively to diverse audiences, including to stakeholders, internal teams, and external partners. + Ability to work collaboratively with cross-functional teams, external providers, and regulatory agencies to achieve organizational objectives and foster partnerships. + Experience in identifying, designing, and implementing process improvements to enhance operational efficiency and ensure compliance. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. ACKNOWLEDGEMENT As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility. Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online