Fiscal/Administrative Supervisor Recruitment # 250227-0083AR-001 Location Wethersfield, CT Date Opened 3/5/2025 12:00:00 PM Salary $100,522 - $130,661/year Job Type Open to Statewide Employees Close Date 3/20/2025 11:59:00 PM Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits) + + + + Introduction Are you looking to advance your fiscal career in state service? The State of Connecticut (http://ct.gov) , Department of Correction (DOC (http://ct.gov/doc) ) is recruiting for a Fiscal/Administrative Supervisor (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=0083AR&R1=undefined&R3=undefined) within their Budgeting & Accounting Unit in Wethersfield, CT. POSITION HIGHLIGHTS This position will be located at the DOC Central Office, 24 Wolcott Hill Road in Wethersfield, CT and may require travel throughout the state. This is a full time (40 hours per week) position. Telework privileges may be available after completion of the working test period, up to 50% of the workweek. YOUR ROLE This role will be responsible for overseeing the agency's Budgeting & Accounting Unit, including supervising assigned staff, assigning and reviewing staff work, ensuring compliance with budgeting & accounting policies and procedures, and other administrative obligations for the Agency. More details can be found in the class specification (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=0083AR&R1=undefined&R3=undefined) . OUR MISSION The State of Connecticut, Department of Correction (DOC (http://www.ct.gov/doc) ) shall strive to be a global leader in progressive correctional practices and partnered re-entry initiatives to support responsive evidence-based practices aligned to law abiding and accountable behaviors. Safety and security shall be a priority component of this responsibility as it pertains to staff, victims, citizens and offenders. What we will continue to offer you: + Visit our new State Employee Benefits Overview page! + The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 (https://portal.ct.gov/DAS/Press-Room/Press-Releases/2023/Forbes-State-of-CT-Ranked) - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule + Professional growth and development opportunities + A healthy work/life balance to all employees DOC Headquarters (Wethersfield, CT) Selection Plan In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en\_US) for additional support throughout the recruitment process. BEFORE YOU APPLY: + Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. + Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. + Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. + Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. + Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov. + Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. + Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: + Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). + Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! + Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. + The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. + Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics. QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Samantha Rivera at samantha.rivera (samantha.rivera@ct.gov?subject=App Support: DOC Statewide Fiscal Admin Sup 250227-0083AR-001) @ct.gov. Join the State of Connecticut and take your next career step with confidence! PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of fiscal and administrative functions, with major emphasis on fiscal administration or payroll oversight. EXAMPLES OF DUTIES + Supervises maintenance of accounts; + Supervises preparation of financial statements and reports and budget requests in financial planning and oversight of payroll; + Reviews and authorizes expenditures; + Schedules, assigns, oversees and reviews work of staff; + Provides staff training and assistance; + Conducts performance evaluations; + Determines priorities and plans work; + Establishes and maintains procedures; + Develops or makes recommendations on development of policies and standards; + Acts as liaison with other operating units, agencies and outside officials regarding policies and procedures; + Prepares reports and correspondence; + Oversees planning and implementation of financial aspects of EDP systems; + Utilizes EDP systems for financial records, reports, and analyses; + Assists in analyzing impact of proposed regulations and legislation on agency fiscal/administrative programs and functions; + Supervises grant and contract administration, including fiscal record keeping and reporting and preparation of new contracts and grant applications; + Supervises requisitioning, stores and inventory control; + Supervises purchasing functions; + In addition to supervising fiscal/administrative functions, may supervise support services such as stores, inventory, facilities/equipment maintenance, mailroom, food services, facilities/equipment security; + May supervise payroll preparation; + Performs related duties as required. In the Department of Transportation: + Performs specialized duties in a particular area of commodities or services; + Responsible for open-market and scheduled term buying for a specialized group of items; + Researches and analyzes data on market, price trends and supply for a specialized group of items; + Reviews specifications for suitability, completeness and consistency; + Prepares or edits specifications; + Oversees preparation of bid proposals; + Reviews competitive bids and recommends contract awards; + Prepares contracts; + Obtains new sources of supply; + Inspects or arranges tests on samples and delivered materials for conformance with specifications; + Studies new materials which may be used to state advantage as substitutes for materials in use; + Under supervision coordinates bids and contracts for legislatively mandated set-aside programs for a specialized group of items in order to comply with state law and designated bureau goals for such programs; + Performs "make-buy" studies; + Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; + Utilizes EDP systems for financial records, reports, and analyses; + Prepares reports and correspondence; + Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY + Considerable knowledge of + principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll; + relevant agency policies and procedures; + relevant state and federal laws, statutes and regulations; + Knowledge of + grants and contracts preparation and administration; + purchasing principles and procedures; + types, characteristics and sources of supply and market factors of assigned commodities; + business law as it applies to purchasing contracts and sales; + payroll practices and procedures; + Considerable + interpersonal skills; + oral and written communication skills; + Considerable ability in preparation and analysis of financial and statistical reports; + Ability to + understand and apply relevant state and federal laws, statutes and regulations; + utilize EDP systems for financial management; + Supervisory ability. MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Eight (8) years of experience in a combination of fiscal/administrative functions (e.g., accounting, payroll, purchasing) at least one (1) of which must be an accounting, budgeting, or payroll function. Descriptions of these fiscal/administrative functions are attached. MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE Two (2) years of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2. NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is the professional training level and below the professional working level. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED + College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree. + A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience. + For state employees experience at the level of a Purchasing Services Officer 1 or 2 substitutes for the General and Special Experience on a year for year basis. PREFERRED QUALIFICATIONS + Considerable knowledge of governmental budget and accounting; + Considerable knowledge of accounting principles and practices; + Five (5) or more years of CFSR reporting experience for $100 million dollar or more budgets; + Knowledge of and ability to apply relevant state and federal laws, statutes and regulations; + Candidates must have strong working experience with Microsoft Word and Excel, as well as CORE-CT including EDP procedures and STARS & EPM reports; + Excellent written, oral and interpersonal communication skills is a must; + Successful candidates must have the ability to work independently and demonstrate good problem solving skills and able to adapt to changing work priorities and compressed deadlines. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. ACKNOWLEDGEMENT As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility. Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online