Classification Title: Fiscal Assistant II Job Description:

PCard Expense Responsibilities
Responsible for the accurate reconciliation and management of all non-Travel PCards issued to
department faculty, staff, administrators, OPS, and graduate assistants, including Collecting and
verifying appropriate documentation, receipts, and/or packing slips from cardholders to ensure
compliance with purchasing guidelines. Creating and submitting the UFGO PCard Only Report, including all backup documentation, accurate account information, and detailed justifications to ensure adherence to federal, state, and University regulations. Independently running any queries to identify outstanding PCard charges and
following up on charges. Monitoring submitted reports to identify errors or discrepancies and working with cardholders to resolve issues. Collaborating with the Accountant Ill and Grants Team to address funding-related errors or discrepancies. Exporting approved PCard Only Expense Reports and filing them in compliance with UF
and departmental policies. Liaising with other departments and colleges regarding split funding sources to ensure proper allocation and documentation. Providing guidance and advice to faculty, staff, and administrators on university policies and procedures related to purchasing.

Travel Responsibilities
Responsible for the review and approval of Travel Requests and Reimbursements for all SFFGS
faculty, staff, and students, including Thoroughly reviewing internal travel form submissions for
accuracy and completeness. Verifying the availability of funding and ensuring that expenses comply
with federal, state, and University regulations. Collaborating with the SFFGS Travel team to
troubleshoot and resolve any questionable expenses or discrepancies. Investigating errors in UFGO
Travel Requests and Expense Reports and implementing corrective solutions to prevent rejections.
Requesting additional review from the Accountant Ill as needed to ensure compliance and accuracy.

Program Assistance
Provide administrative support to the Associate Director for Fisheries and Aquatic Sciences,
including: Sending timely email reminders and managing scheduling for key departmental activities.
Preparing meeting agendas, recording minutes for faculty meetings, and creating PowerPoint presentations for departmental events. Coordinating and maintaining the conference room calendar and organizing logistics for events such as the annual faculty retreat. Will also include end of year fiscal tasks.

Receptionist Responsibilities
Support office operations with essential reception duties, including Preparing Federal Express
shipments and assisting with package receiving and distribution. Managing incoming mail and
handling phone inquiries in a professional manner.

Other Duties as Assigned
Carry out any additional tasks or responsibilities as assigned by the supervisor, contributing to
the overall functioning of the department.

Expected Salary:

$19.16/hour-$20.59/hour 

Minimum Requirements:

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Preferred Qualifications: Knowledge of University Policies and Regulations Familiarity with university procedures, especially related to fiscal operations and compliance.   Experience with UF Travel and Expense Systems Understanding of the UF travel and expense management system.   Ability to Work with Diverse Groups Capable of effectively interacting with administrators, faculty, staff, and students. Proficient in  Office Software, Skills in word processing, typing, and using spreadsheets.   Strong Organizational Skills Ability to plan, organize, and manage multiple tasks efficiently.   Attention to Detail in Written Communication Knowledge of proper spelling, punctuation, and grammar in written correspond

 

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume." 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment Required:  No