Classification Title:

Fiscal Assistant II

Job Description:

The Dean's Office Finance and Administration (DOFA) in the College of Medicine is seeking a dedicated and detail-oriented Fiscal Assistant II to join our team. In this role, you will play an important role in supporting the daily operations of the Accounts Payable Team, processing fiscal transactions, and contributing to the overall efficiency of financial processes. You will collaborate with individuals across campus, represent the office with professionalism in both internal and external interactions, and handle multiple tasks with efficiency and precision. This is an excellent opportunity for someone looking to gain hands-on experience and grow within a professional and collaborative finance team that values accuracy, dependability, and thoughtful problem-solving.

About This Role:

Enters data for patient and insurance refunds. Assists with mailing of Refund and Accounts Payable Checks. Serves as a backup for Accounting Specialist for daily Refund and Accounts Payable processing, including processing patient and insurance refunds, accounts payable checks and ACH processing, as well as sending files to TD Bank.  Scans and digitize account payable reports for accurate record keeping.  Assists in uploading account payable invoices into the electronic workflow system (PN3) for invoices received via US Mail.  Handles the weekly check voiding process and send voided check files to the bank.  Creates FCPA vouchers and enter approved invoices for non-PN3 vouchers into the accounting system. 

About the College of Medicine:

The University of Florida's College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands-on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering and environment where students, faculty, and staff work together to improve healthcare outcomes. The College is home to cutting-edge research initiatives and state-of-the-art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing the health of diverse populations, the College of Medicine plays a pivotal role in shaping the future of medicine. 

For more information about the College of Medicine and its programs, visit College of Medicine. 

We Offer Exceptional Benefits:

Low-cost State Health Plans: Medical, Dental, and Vision Insurance Life and Disability Insurance Generous Retirement Options to secure your future Comprehensive Paid Time Off Package: Including 10+ paid holidays, as well as paid family, sick, and vacation leave Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organization Development programs, leadership development, LinkedIn Learning, and more Tuition Assistance through the UF Employee Education Program Public Service Loan Forgiveness (PSLF) Eligible Employer

About Gainesville, Florida:

Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks.

Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and a thriving local culture with farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville—where community, innovation, and work-life balance meet!

For more information, check out: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds

Expected Salary:

$22.00 per hour 

Minimum Requirements: High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience. Preferred Qualifications: Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office procedures. Competent in using office equipment (e.g., computer, Xerox machine) and capable of quickly learning new systems such as PeopleSoft. Strong organizational skills with attention to detail, and ability to prioritize, multitask, and follow up effectively. Familiarity with basic arithmetic, bookkeeping, and accounting systems. Skilled in data collection and report preparation for clear communication with colleagues. Effective communication skills for interactions with the public in person, by phone, and in writing. Ability to work independently, organize tasks, and coordinate work assignments. Knowledge of relevant University of Florida, Finance and Accounting, purchasing, and College of Medicine policies and regulations. Proficient in problem-solving techniques and reading budgetary ledgers for report compilation. Special Instructions to Applicants:

To be considered, please upload the following documents with your application:

Cover letter Resume Contact information for three professional references

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD).

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No