Fiscal Assistant III (Supplier Team) Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=535015&lJobSourceTypeID=796&sLanguage=en-us) Job no: 535015 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support Department: 64404000 - FA-DS-DISBURSEMENT SERVICES Classification Title: Fiscal Assistant III Job Description: Disbursement Services is accepting applications for Fiscal Assistant III. This position is part of the CFO Division and will be responsible for providing ongoing support to University departments and suppliers by accurately establishing and updating suppliers in the PeopleSoft system via the Supplier Portal and Change Portal. Ensures information provided is accurate and complies with all UF Initiatives and legislative requirements. Verifies supplier requests for banking information updates by using system tools (GIACT, IRS, Descartes, Dun & Bradstreet) to mitigate fraud and ensure approved suppliers comply with UF requirements. Processes corrections, departmental verifications, international supplier requests, wireless device allowances, review of corporate hierarchy for Countries of Concern, etc. Demonstrates a thorough understanding of the myUFL supplier file system and the Supplier Portals. Reviews and approves Supplier User Registration requests. Ensures continued compliance with UF requirements and periodic reviewed annually and with each change request. Mentor Fiscal Assistant II, as needed, regarding establishing/updating suppliers and Supplier Portals. Monitors the Supplier Helpdesk phones, Salesforce ticketing system and emails to answer all questions and help resolve issues. Assists departments and suppliers with inquiries regarding Supplier Portals. Works closely with the entire Disbursements team to ensure timely payments. Offers support in resolving issues with payments, vouchers or invoices. Collaborates with Procurement, UFIT, and the MyUFMarketplace team to resolve supplier sync issues, and communicates ideas that have potential to make processes more efficient. Must be customer service focused, possess excellent problem-solving and communication skills, adhere to ethical standards and regulatory compliance with integrity and transparency, and embrace change as we create unique solutions to help our university to help our university grow. Expected Salary: $40,000-$50,000 Minimum Requirements: High school diploma or equivalent and three years of general accounts transaction experience, or an equivalent combination of education and experience. Preferred Qualifications: + Exceptional customer service + Strong analytical and problem-solving skills + Demonstrated ability to maintain confidentiality and handle multiple tasks and projects efficiently and accurately + Experience with UF processes and procedures, preferably with supplier maintenance + Ability to identify and communicate problems and participate in solutions or changes + Ability to work effectively independently and on a team + Demonstrated proficiency with computers and basic software applications (Microsoft Office) + Familiarity with legislative requirements relating to supplier maintenance + Experience with PeopleSoft, GIACT, Descartes, Dun & Bradstreet and/or IRS TIN matching Ability to assist with training sessions and present to diverse audiences Special Instructions to Applicants: In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required:No Advertised: 26 Feb 2025 Eastern Standard Time Applications close: 12 Mar 2025 Eastern Daylight Time