Job Description ***IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF PROCUREMENT ANALYST, OR ELIGIBLE UNDER THE 55A PROGRAM.*** Roadway Repair and Maintenance is seeking a Fiscal Unit Supervisor who thrives in a fast-paced environment and embodies the following key qualities: good organization, detail-oriented, problem solver, and a customer service mindset. Under the direction of the Director of Administration, the RRM Fiscal Unit Supervisor will be responsible for overseeing the day-to day operations of the fiscal team. This unit is responsible for procuring goods and services to support the entire RRM division which includes over 25 units across the five boroughs. The Fiscal Unit Supervisor’s direct responsibilities will include, but are not limited to the following: - Communicate and collaborate closely with DOT Accounts Payable, ACCO, and MOCs to ensure RRM’s contract, procurement, and payment processing needs are monitored and managed. - Ensure each fiscal officer is up to date with order requests including the maintenance of their PO tracking logs, monitoring of deliveries, submission of receiving reports, etc. - Work closely with the Director of Administration regarding fiscal assignments, priority orders, and possible delays in deliveries of goods or services. - Monitor and analyze weekly encumbrance reports and compare them to FMS, Info Advantage reports, and PO Trackers. - Onboard and train new fiscal team members as well as lead refresher trainings with existing fiscal staff regarding new systems and updated processes or policies. - Monitor OTPS budget balances using FMS, Info Advantage, and DOT Budget spreadsheets. - Submit Budget modifications to ensure adequate available funding for purchases. - Reconcile monthly fuel usage and calculate projected expenditure. - Enter budget requests, budget modifications, and purchase order information into RRM Budget Tracker daily - Reconcile RRM Budget Tracker using FMS, Info Advantage Reports, and DOT Budget Encumbrance and Uncommitted Balance Reports. - Submit end-of-fiscal year Rolls and Accruals Report - Manage City Time for fiscal unit staff. To Apply: All resumes are to be submitted electronically. No phone calls or personal inquiries permitted. All applicants please go to https://cityjobs.nyc.gov and search for Job ID #693103. Only those applicants under consideration will be contacted. Most public libraries have computers available for use. For more information about DOT, visit us at: www.nyc.gov/dot.pplicants under consideration will be contacted. Most public libraries have computers available for use. For more information about DOT, visit us at: www.nyc.gov/dot. Location: 55 Water Street, New York. NY 10041 Hours: 35 Hours/Week Qualifications 1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or 2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or 3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or 4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above. SPECIAL NOTES: To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above. To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.