JOB TITLE: Fleet and Travel Coordinator

REPORTS TO: Deputy Chief of Staff

COMPENSATION: starting annual salary of $51,000; commensurate with experience

POSITION PROFILE:

The Suffolk County District Attorney’s Office (SCDAO) seeks a motivated, organized, and detail-oriented individual dedicated to public service, committed to justice and fairness, and interested in criminal justice reform to the Suffolk County District Attorney’s Office. This is an operational role within the Suffolk County District Attorney’s Office (SCDAO) that primarily focuses on coordinating the day-to-day administrative responsibilities for the office’s fleet of vehicles as well as coordinating and supporting travel requests. A successful candidate will have the ability to work with multiple disciplines across SCDAO, including Assistant District Attorneys, Victim Witness Advocates, Civilian Investigators, and Administrative Staff in a fast-moving environment, and possess excellent oral and written communication skills.

ESSENTIAL FUNCTIONS:

Coordinate all fleet needs as they arise such as: notifying and following up on required preventative maintenance, booking rental vehicles, and other items as needed.Coordinate parking garage passes for SCDAO employees and visitors while maintaining relationship with garage management.Work with SCDAO Narcotics and Asset Forfeiture Unit and local police departments regarding defendant forfeited property, including, but not limited to, inspection, towing, sale/auction, and dividing sale proceeds of said property.Coordinate all SCDAO travel support as needed which includes, but is not limited to, booking transportation and accommodations for witnesses, victims, experts, and employees.Update the Cloud Program to ensure that all fleet and travel data is accurate and up to date, which includes, but is not limited to:Vehicle transfers and current driver updatesMaintain Case Expenditure Forms authorizing witness, victim, and experts’ travelFleet status (operational, non-operational, available)Maintain driver/vehicle log recordsMaintain files and folders, in accordance with office records retention policiesCoordinate (add/delete) employees and vehicles as they on-board or off-board with the office.Responsible for internal annual vehicle inspections.Create reports related to the costs of office vehicle, fleet management costs, and travel as needed.Assist with vehicle purchases and replacements.Ensure compliance with Massachusetts and Federal DOT regulations.Maintain program integrity by following policies and procedures.Other duties as assigned.

OTHER RESPONSIBILITIES:

Attend required training and other trainings relevant to SCDAO functions.Become familiar with and follow the provisions of SCDAO Personnel Policies, particularly with regard to confidentiality, sexual harassment, drug-free workplace, and the usage of information technology resources.Exercise respectful and professional behavior and communication with the public, judicial, and law enforcement personnel and office staff.Complete work assignments in a timely, accurate, and efficient manner.Perform other duties as assigned.

PHYSICAL DEMANDS: Ability to sit and stand for extended periods of time and to lift up to 20lbs.

TRAVEL: Occasional travel required from One Bulfinch Place to another court or agency to deliver or pick up vehicles, documents, etc.

EEO STATEMENT: The Suffolk County District Attorney’s Office is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

JOB TITLE: Fleet and Travel Coordinator

REPORTS TO: Deputy Chief of Staff

COMPENSATION: starting annual salary of $51,000; commensurate with experience

POSITION PROFILE:

The Suffolk County District Attorney’s Office (SCDAO) seeks a motivated, organized, and detail-oriented individual dedicated to public service, committed to justice and fairness, and interested in criminal justice reform to the Suffolk County District Attorney’s Office. This is an operational role within the Suffolk County District Attorney’s Office (SCDAO) that primarily focuses on coordinating the day-to-day administrative responsibilities for the office’s fleet of vehicles as well as coordinating and supporting travel requests. A successful candidate will have the ability to work with multiple disciplines across SCDAO, including Assistant District Attorneys, Victim Witness Advocates, Civilian Investigators, and Administrative Staff in a fast-moving environment, and possess excellent oral and written communication skills.

ESSENTIAL FUNCTIONS:

Coordinate all fleet needs as they arise such as: notifying and following up on required preventative maintenance, booking rental vehicles, and other items as needed.Coordinate parking garage passes for SCDAO employees and visitors while maintaining relationship with garage management.Work with SCDAO Narcotics and Asset Forfeiture Unit and local police departments regarding defendant forfeited property, including, but not limited to, inspection, towing, sale/auction, and dividing sale proceeds of said property.Coordinate all SCDAO travel support as needed which includes, but is not limited to, booking transportation and accommodations for witnesses, victims, experts, and employees.Update the Cloud Program to ensure that all fleet and travel data is accurate and up to date, which includes, but is not limited to:Vehicle transfers and current driver updatesMaintain Case Expenditure Forms authorizing witness, victim, and experts’ travelFleet status (operational, non-operational, available)Maintain driver/vehicle log recordsMaintain files and folders, in accordance with office records retention policiesCoordinate (add/delete) employees and vehicles as they on-board or off-board with the office.Responsible for internal annual vehicle inspections.Create reports related to the costs of office vehicle, fleet management costs, and travel as needed.Assist with vehicle purchases and replacements.Ensure compliance with Massachusetts and Federal DOT regulations.Maintain program integrity by following policies and procedures.Other duties as assigned.

OTHER RESPONSIBILITIES:

Attend required training and other trainings relevant to SCDAO functions.Become familiar with and follow the provisions of SCDAO Personnel Policies, particularly with regard to confidentiality, sexual harassment, drug-free workplace, and the usage of information technology resources.Exercise respectful and professional behavior and communication with the public, judicial, and law enforcement personnel and office staff.Complete work assignments in a timely, accurate, and efficient manner.Perform other duties as assigned.

PHYSICAL DEMANDS: Ability to sit and stand for extended periods of time and to lift up to 20lbs.

TRAVEL: Occasional travel required from One Bulfinch Place to another court or agency to deliver or pick up vehicles, documents, etc.

EEO STATEMENT: The Suffolk County District Attorney’s Office is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

EDUCATION AND EXPERIENCE:

Required:

Strong written and verbal communication skills.Excellent organizational skills with strong attention to detail.Ability to assess and address issues in a timely fashion.Ability to multi-task and prioritize responsibilities in a fast-paced environment.Ability to work independently and as part of a team.Strong computer skills; must be proficient with Microsoft Office Suite.Strong interpersonal skills.Strong personal character and ability to handle sensitive and confidential information.Valid driver's licenseExcellent time-management skills.Ability to meet deadlines successfully.

Preferred:

Bachelor’s Degree or the equivalent in education and relevant experienceProject management experienceCustomer service experienceExperience working in a professional office environmentFluency or Conversational Abilities in Spanish, Haitian Creole, Mandarin or Cantonese Chinese, Portuguese, or Cape Verdean Creole.Working knowledge of the criminal justice system and interest in public service

EDUCATION AND EXPERIENCE:

Required:

Strong written and verbal communication skills.Excellent organizational skills with strong attention to detail.Ability to assess and address issues in a timely fashion.Ability to multi-task and prioritize responsibilities in a fast-paced environment.Ability to work independently and as part of a team.Strong computer skills; must be proficient with Microsoft Office Suite.Strong interpersonal skills.Strong personal character and ability to handle sensitive and confidential information.Valid driver's licenseExcellent time-management skills.Ability to meet deadlines successfully.

Preferred:

Bachelor’s Degree or the equivalent in education and relevant experienceProject management experienceCustomer service experienceExperience working in a professional office environmentFluency or Conversational Abilities in Spanish, Haitian Creole, Mandarin or Cantonese Chinese, Portuguese, or Cape Verdean Creole.Working knowledge of the criminal justice system and interest in public service