Who you are:

We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking a Food & Beverage Administrative Support Specialist who will support office operations and administrative tasks. This role acts as the first point of contact for employees, clients, and vendors.  If you love technology, and are keen to join an industry leader — we would love to hear from you!

What you'll do:

In this role, you will be responsible for managing office expenses, reconciling budgets, preparing reports, and maintaining documentation, along with other clerical and administrative duties. If you have strong attention to detail, this role is perfect for you!

How you'll make an impact

Monitor and track office-related expenses using Google Forms and Google Sheets and generate expense reports.

Complete thorough budget reconciliation as needed using Google Forms, Google Sheets, and various vendor platforms.

Develop, update and maintain comprehensive documentation including policies, procedures and records.

Accurately enter and verify data from various sources into the computer system or databases, diligently correcting any discrepancies.

Organize, file and maintain physical and digital paperwork, documents and mail in a systematic and easily accessible manner.

Greet and assist visitors in a professional and courteous manner, by providing information and directing them to the appropriate person or department.

Efficiently manage incoming and outgoing calls and inquiries, addressing concerns and providing solutions.

Provide exceptional customer service to employees, clients and vendors.

Prepare outgoing mail and coordinate courier services upon request.

Maintain an organized and well-stocked office environment, including managing and reordering supplies such as janitorial, disposables, food as required and coordinating with vendors.

Provide comprehensive general and administrative support as requested to ensure efficient operation in the office.

Perform other clerical duties as assigned.

What you'll bring to the role

1-3 years of experience in administrative support and expense tracking or budgeting

High school diploma or equivalent combination of education and/or work experience in related field may be substituted.

Exercise a high level of confidentiality when dealing with sensitive information.

Highly organized and able to manage multiple tasks and projects simultaneously.

Able to work well under pressure and respond to fast changing priorities and deadlines.

Excellent verbal and written communication skills.

Strong interpersonal relationship building skills.

High accuracy and meticulous attention to detail.

Able to work well under pressure and respond to fast changing priorities and deadlines.

A strong team-player with the ability to engage with all levels of the organization.

Technical competence using software programs, including, but not limited to, Google Suite for business (Sheets, Docs, Slides).

If you got this far, we hope you're feeling excited about this role! Even if you don't feel you meet every single requirement, we still encourage you to apply.   Please note: Geotab does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to Geotab employees.   Why job seekers choose Geotab

Flex working arrangements
Home office reimbursement program
Baby bonus & parental leave top up program
Online learning and networking opportunities
Electric vehicle purchase incentive program
Competitive medical and dental benefits
Retirement savings program

*The above are offered to full-time permanent employees only

How we work At Geotab, we have adopted a flexible hybrid working model in that we have systems, functions, programs and policies in place to support both in-person and virtual work. However, you are welcomed and encouraged to come into our beautiful, safe, clean offices as often as you like. When working from home, you are required to have a reliable internet connection with at least 50mb DL/10mb UL. Virtual work is supported with cloud-based applications, collaboration tools and asynchronous working. The health and safety of employees are a top priority. We encourage work-life balance and keep the Geotab culture going strong with online social events, chat rooms and gatherings. Join us and help reshape the future of technology!   We believe that ensuring diversity is fundamental to our future growth and progress and is an integral part of our business. We believe that success happens where new ideas can flourish – in an environment that is rich in diversity and a place where people from various backgrounds can work together. Geotab encourages applications from all qualified individuals. We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired. We will ensure the accessibility needs of employees with disabilities are taken into account as part of performance management, career development, training and redeployment processes. If you require accommodation at any stage of the application process or want more information about our diversity and inclusion as well as accommodation policies and practices, please contact us at careers@geotab.com. By submitting a job application to Geotab Inc. or its affiliates and subsidiaries (collectively, “Geotab”), you acknowledge Geotab’s collection, use and disclosure of your personal data in accordance with our Privacy Policy. Click here to learn more about what happens with your personal data.