The primary purpose of your job position is to develop a routine schedule for the nursing department or other departments as assigned, replacing last minute absences, changes due to vacation, LOA, changes in census, etc. Maintain absence reporting and payroll processing for nursing staff. Assists the HR Department with filing, tracking, reporting, payroll, maintaining personnel files and providing clerical support to the Human Resource Director or other departments as assigned.
ESSENTIAL FUNCTIONSPrepares a schedule for all nursing staff and other departments as assigned. Assists in scheduling staff for mandatory inservices.Handles call-in’s, replacing staff as necessary.Posts schedule in accordance with policies and procedures. Makes changes in schedule on the floor, based upon census & resident need.Ensures that daily staffing levels are in compliance with state minimum regulations and sanctuary budgeted PPD hours. Report daily to the Director of Nursing/HR Director/Designee.Monitors absences and tardiness. Notifies Director of Nursing/HR Director/Designee when discipline is needed.Responsible for daily staffing report and overtime justification report. Totals time records daily and processes time records for nursing department each pay period.Enters exception reports daily, may transmit payroll as needed to home office.Maintains current confidential associate telephone number list.Data input into various computer systems and run appropriate reports.As assigned assists in implementing the day-to-day policies and procedures governing the payroll functions. Assist associates in obtaining information concerning their payroll check, deductions, overtime, etc., as necessary.Provides clerical support as requested by the Director of HR including but not limited to creating personnel files, filing of paperwork, data entry, etc. Attends department meetings and committees as required.Maintain a neat and organized work area and files.Attend and participate in scheduled training, in-service training, mandatory annual in-service training and educational classes as required/needed.Report occupational exposures to blood, body fluids, infectious materials, and hazardous chemicals in accordance with the community policies and procedures.MINIMUM QUALIFACTIONSHigh School Diploma or equivalent.One (1) to three (3) years previous scheduling experience preferred.Basic knowledge of medical terminology and nursing practice is preferredPrevious experience working in long-term care or with the geriatric population preferredOur Commitment to Diversity and Inclusion
Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.