Job Title: Front Office CoordinatorJob Description We are seeking an authentic and positive Front Office Coordinator to greet employees, visitors, and vendors while providing administrative and operational support. The ideal candidate is curious in nature and truly excited about joining our fast-growing company. Responsibilities + Act as Tier 1 incident management for our US offices by intaking, responding to, and rerouting or resolving all reported incidents + Manage the temporary access card process for employees and vendors + Manage employee access requests for those visiting from another office location + Create a friendly and welcoming atmosphere for guests by assisting them with the sign-in process using our visitor management platform, Traction Guest + Manage general email correspondence + Be a helpful resource for our employee base + Manage incoming mail and packages, including daily retrieval from the building mailroom and logging into the delivery tracking system + Review internal operations calendar and meeting reporting to maintain awareness of in-office activities + Create new and maintain existing process documentation as needed to ensure consistent programming and team operations + Accept catering deliveries and communicate with meeting hosts as needed + Provide general office and team support as needed Essential Skills + 0-2 years of relevant experience + A passion for customer service + Strong communication skills, both written and verbal + Strong interpersonal skills + Ability to interact at all levels with internal and external clients in a professional, thoughtful manner + Ability to work well both as a member of a team and independently + Ability to maintain a flexible schedule depending on the needs of the office/team + Ability to self-manage time effectively in a hybrid work environment with fluctuating office occupancy + Ability to move throughout the facility (standing, walking, kneeling, or bending) for extended periods of time and ability to lift boxes or equipment up to 50 lbs. as needed + Proficiency in Microsoft Office Additional Skills & Qualifications + Experience with administrative support + Experience in customer service + Experience in data entry Work Environment The position involves sitting at the front desk, where you will greet employees, visitors, and vendors while providing administrative and operational support. The role requires flexibility to accommodate the needs of the office and team. You will be working in a hybrid work environment with fluctuating office occupancy, where you may need to move throughout the facility and lift boxes or equipment up to 50 lbs. as needed. Pay and Benefits The pay range for this position is $22.00 - $24.00 • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Bellevue,WA. Application Deadline This position will be accepting applications until Jan 13, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.