Description The Front Desk Coordinator serves as the face of the construction company, providing a welcoming and professional first impression to clients, vendors, and staff. This role is responsible for managing front desk operations, answering calls, handling inquiries, and maintaining an organized and efficient office environment. The ideal candidate will possess strong communication and organizational skills and thrive in a fast-paced, dynamic environment while supporting day-to-day administrative tasks. This position is ideal for someone who is detail-oriented, customer-focused, and capable of multitasking to support the administrative team and overall operations of the business. To submit your resume for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities + Reception Duties: Greet visitors, clients, and vendors in a professional and friendly manner, ensuring they feel welcomed and directed to the appropriate person or department. + Phone and Email Management: Answer and manage phone calls, take accurate messages, respond to general inquiries, and distribute emails and correspondence to the right personnel. + Scheduling and Calendar Management: Coordinate appointments and maintain calendars for staff members, project managers, or executives as needed. + Office Organization: Maintain cleanliness and organization of the front desk, conference rooms, and meeting areas while ensuring office supplies are well-stocked. + Administrative Support: Assist with processing documents, filing, data entry, and preparing reports as requested by management. + Visitor Sign-In and Security: Ensure that all visitors sign in and receive necessary badges or clearance to access sensitive or restricted areas. + Collaboration: Serve as a central communication hub between departments to facilitate smooth day-to-day operations and ensure timely responses to internal requests. + Invoice & Document Handling: Support administrative staff with compiling invoices, scanning contracts, organizing job files, and coordinating with vendors for required paperwork. + Correspondence: Distribute memos, project documents, mail, and other communication between office teams and external contacts. + Special Projects Coordination: Assist in planning meetings, company events, or training sessions for the organization as required. Requirements Required Skills and Competencies + Communication Skills: Outstanding verbal and written communication skills to interact effectively with clients, vendors, and team members. + Organization & Multi-Tasking: Strong organizational abilities with the capacity to handle multiple tasks, prioritize responsibilities, and meet deadlines. + Customer Service Skills: Ability to provide excellent customer service in a professional and approachable manner. + Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn construction management software or CRM systems as required. + Problem-Solving: Quick thinker with the ability to solve simple problems independently and escalate more complex issues to the appropriate team members. + Attention to Detail: Highly meticulous when handling sensitive documents, visitor logs, and scheduling. + Adaptability: Comfortable managing a fast-paced workload and shifting priorities in a results-driven environment. Preferred Qualifications + Education: High school diploma or equivalent required; an Associate’s degree or coursework in business administration or office management is a plus. + Experience: 1–3 years of front desk or administrative support experience, preferably in the construction, real estate, or related industries. + Industry Knowledge: Basic understanding of construction terminology or experience working in a construction office setting is a strong advantage. + Familiarity with tools like project management software (e.g., Procore or Buildertrend) is a plus. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .