Description We are seeking an organized, welcoming, and resourceful Front Desk Coordinator to join our team at a nonprofit organization. This onsite role plays a crucial part in creating a positive first impression by serving as the first point of contact for visitors, staff, and external stakeholders. The ideal candidate will also provide essential support to the Human Resources (HR) team, assisting with administrative tasks and fostering a collaborative, mission-driven work environment. Key Responsibilities: Front Desk Management: + Serve as the primary point of contact for visitors, answering phones, welcoming guests, and directing inquiries to the appropriate department or individual. + Manage incoming and outgoing mail, packages, and deliveries in an organized and timely manner. + Maintain the appearance and organization of the front desk and reception area. + Maintain the visitor log, ensuring compliance with office policies and security protocols. + Provide exceptional customer service to all staff, visitors, and external stakeholders. Administrative Support: + Support the HR team in scheduling interviews, onboarding new hires, and maintaining accurate employee files. + Assist with distributing internal communications, memos, and HR-related announcements. + Update and maintain office directories, organizational charts, and staff contact lists. + Help organize company events, meetings, and HR programs (e.g., training sessions or wellness days). + Create and manage basic reports, spreadsheets, and presentations as required. Office Coordination: + Monitor and maintain office supplies inventory and submit orders when needed. + Serve as a liaison between vendors and the organization for facility-related issues (e.g., repairs or supplies). + Maintain and update filing systems for front-office operations and HR documentation. + Manage front desk email inbox and respond to inquiries promptly. Requirements + High school diploma or equivalent is required; an associate degree or relevant certifications are a plus. + 2+ years of experience in a front desk, receptionist, or office coordinator role; nonprofit experience is a plus. + Strong administrative skills with a proven ability to prioritize tasks and multitask in a fast-paced environment. + Excellent interpersonal and communication skills, with a professional and courteous demeanor. + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook); experience with HR software is a plus. + A proactive and solution-oriented attitude with strong attention to detail. + Knowledge of basic HR functions or experience working in an HR-supporting capacity is preferred. + Ability to handle sensitive and confidential information with discretion. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .