Description Rachel Miller with Robert Half is partnering with a company in the Capital Region. We are seeking an experienced and detail-oriented Office Manager to oversee and coordinate various administrative, financial, and operational tasks. The Office Manager will be responsible for managing accounts payable, accounts receivable, cash management, payroll, human resources, and other general office functions. This role requires excellent organizational skills, a strong understanding of accounting processes, and proficiency in utilizing systems such as Sage. Accounts Payable (AP) + Review pricing, enter invoices, and address vendor price/tax adjustments. + Print weekly checks, reconcile vendor statements, and manage vendor setup. + Process credit card statements and file payables with check stubs. Accounts Receivable (AR) + Prepare and send monthly AIA invoices and change orders. + Review aged trial balances, follow up on collections, and enter payments received. + Maintain AR records in job folders and Sage systems. Cash Management + Reconcile payments, bank statements, and sales tax returns. + File quarterly tax returns (PTET, HUT, corporation taxes, payroll taxes). + Assist with general ledger entries and annual financial reporting. Job Cost Management + Set up jobs in Sage and Exaktime, including geofences and certified classes. + Review contracts, POs, and manage change orders. + Process and track time/material adjustments in job files. Payroll Administration + Process weekly payroll, adjustments, and direct deposits via NACHA files. + Manage withholding taxes, child support, and certified payrolls. + Import payroll data from Exaktime and handle prevailing wages, OT, and benefits. + File quarterly payroll tax reports (941, NYS 45) and generate payroll reports. Human Resources (HR) + Onboard new employees, update records, and track training requirements. + Develop policies, oversee benefits renewals, and manage workers’ compensation and audits. + Communicate policy updates and ensure employee compliance. Requirements Qualifications + Proven experience in office management, accounting, and payroll. + Proficiency with Sage and payroll systems. + Strong knowledge of accounts payable/receivable processes and tax regulations. Preferred: + Experience in construction accounting Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .