Introduction

 

 

Shared Services scope: Southern Africa District (South Africa, Namibia, Mozambique, Zambia, Zimbabwe Responsible for certain entities within the scope of the district:

 •Effectively communicate & build positive relationships with department team members, managers & auditors in South Africa, Mozambique, Zambia

& Zimbabwe to finalise all tasks

 •Perform month end closing activities, year-end closing activities and reconciliations within a predetermined deadline

 •General ledger analysis, reconciliation and justification on a monthly basis

 •Ensure transactions are properly accounted for with accuracy

 •Process all journal entries into the accounting software (FLEX)

 •Ensure compliance with IFRS, tax and legislative requirements

.

Minimum Requirements

 

Completed Degree in Finance or Accounting and 5 – 7 years practical experience as an Accountant & good track record Proficient in numbers Detail orientated Adaptable Good analytical and problem solving skills Ability to effectively communicate in a written and oral way Time management – able to work under pressure and respect deadlines Decision making and problem solving skills Strong communication and interpersonal skills Proficient in Microsoft 365 Proficiency in both Written and spoken English and excellent Very good Communication and Listening skills Experience of working internationally and/or in a multi-cultural environment

 

 

Job Specification

 

 

Duties and Responsibilities  

BOOKING/ADJUSTMENT /REALLOCATIONS

 

Ensure transactions are properly accounted for with accuracy Process all journal entries into the accounting software (FLEX) Ensure that reversing journal entries are booked in the ledger Maintain general ledger accounts and prepare journal entries for accruals and variances Ensure that recurring entries are changed or terminated at appropriate trigger points Maintain a master file of all monthly journal entries and supporting documentation Maintain General Ledger entries Ensure that accruals and provisions are completed and followed up on regularly Process transactions for supplier invoices to be received Process the various Bureau Veritas fee schedules Process payroll related transactions including salaries/ bonuses/leave pay/FTE calculations Process and record movements and calculations relating to fixed assets and the fixed asset register Ensure that deferred expenses accounts are followed up on and ensure the cut off of costs is performed Ensure that clearing and suspense accounts are properly maintained within the predefined guidelines Adhere to standard accounting principles and company procedures (MAG). Ensuring the compliance with organizational policies by developing and maintaining respective processes and procedures Ensure that tax documentation is saved onto share point for the Head Office compliance • Support continuous improvement within accounting processes within the Southern Africa District Accountable to a high degree for the accuracy, confidentiality, and thoroughness of departmental records and reports

 

RECONCILIATIONS

General ledger analysis, reconciliation and justification on a monthly basis Reconcile all balance sheet accounts in a timely and effective manner Ensure that the fixed asset register is maintained and reconciled with TB and BS Maintain detailed listings of the contents of all balance sheet accounts

 

DEADLINES/CLOSING

Perform month end closing activities, year-end closing activities and reconciliations within a predetermined deadline Perform an annual roll over process for closing balances to be opening balances in the new financial year Closing of accounts/AD50(account closing for management reporting) within a predetermined deadline Analysis and review of profit and loss accounts before closing to ensure that transactions are accurately processed Ensure that AR, AP and treasury transactions are correctly allocated and take corrective action when needed Run integrity reports and checks to ensure that all transactions are posted Completion of the quarterly account consolidation process (Magnitude within a predetermined deadline Investigate and analyse discrepancies between FLEX and Magnitude

 

STATUTORY/AUDIT

Ensure compliance with IFRS, tax and legislative requirements Assist in tax preparation and filing activities Maintain taxes (Income tax, VAT, Withholding Tax etc.) on a monthly/annual basis timeously – ensure the returns are booked appropriately Manage internal and external audit Liaise with auditors at year end and when required Support auditors, Zambia & Mozambique accountant in conducting audits Ensure timely completion of audit engagements Assist auditors with audit adjustments entries to be booked in the UC ledger module Ensure that AFS are finalised and received within required deadlines Contribute to statutory and management accounting to N+1;

 

GENERAL

 

Effectively liaise with all stakeholders (operations, payroll, HR and any other department) in order to achieve reconciled and cleaned accounts Filing and archiving must be done monthly and in an accurate and neat manner Maintain an efficient and effective filing system Address ad-hoc queries accurately and timeously Clean desk environment must always be maintained Perform all other tasks assigned by the Financial Directors & SSC Manager Assist various departments in accounting issues and queries Assist in streamlining the accounting process

 

 

Key Behaviour

 

BV Core & Business values Ethical behaviour Ability to set priorities and exercise independent judgement Ability to work well under the pressure of deadlines Ability to organise high volumes of detail Planning/Organization/Follow through Accurate working method as well as the ability to meet deadlines A team player and co-operative High quality of work Honest Responsible Accountable Committed Key Skills Perform month end closing activities, year-end closing activities and reconciliations within a predetermined deadline Ensure compliance with IFRS, tax and legislative requirements Reconcile all balance sheet accounts in a timely and effective manner. Maintain detailed listings of the contents of all balance sheet accounts Perform all other tasks assigned by the head of department or manager