This role will oversee the day-to-day duties of reception and floor admin support for the Santa Monica office. This includes meeting scheduling phone coverage office supply management pantry management events support printing and binding client presentations invoice processing and other tasks as assigned. This role will also provide back-up admin support for Managing Partners and other senior leaders as needed in Santa Monica.
Essential Job Functions Oversight and support of a team of Receptionists, Floor Administrators, and temporary employees who provide support to the Santa Monica office and Guggenheim Investments senior leadersDevelop and maintain office management standards in the Santa Monica office including not limited to office service providers, Reception and Floor Admin roles, etc.Ensure that GI Managing Partners’ business needs and expectations are prioritized and executed consistently and provide back-up administrative support as neededManage current office services vendors and introduce efficiency and innovationAssist with planning and execution of in-office events or engagement activities, or special projectsOversee internal processes such as conference scheduler, screening all mainline calls, client presentation printing and binding, document storage and shredding, catering requests, the pantry program, mail service, etc., and implement changes that best serve Guggenheim InvestmentsDevelop Office Administration employees’ skills to foster professional growth and internal advancementUse comprehensive knowledge of overall business function to assist in driving efficiencies across key business units and best adapt to changing business needsDevelop and maintain exceptional working relationships with internal teams and external stakeholders Preferred Qualifications Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity and a positive attitudeProfessional phone and email etiquetteAbility to lift and move large deliveries up to 40 lbs.Team orientedStrong and consistent communicator with NY based managerWilling to take on additional office management projects as needed Basic Qualifications Bachelor’s degree in with 3-5 years of supervisory experience in a corporate environmentProficiency in Microsoft Office including Outlook and PowerPoint Salary DetailsAnnual base salary between $80,000 to $85,000.
The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.
Guggenheim Partners is a diversified financial services firm that delivers value to its clients through two primary businesses: #GuggenheimInvestments, a premier global asset manager and investment advisor, and Guggenheim Securities, a leading investment banking and capital markets business. Guggenheim’s professionals are based in offices around the world, and our commitment is to deliver long-term results with excellence and integrity while advancing the strategic interests of our clients.
Guggenheim is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Learn more at GuggenheimPartners.com and follow us on LinkedIn and Twitter @GuggenheimPtnrs.
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