Job Description SummaryWe have an exciting (one year fixed term contract) opportunity in GE Healthcare Pharmaceutical Diagnostics Integrated Supply Chain for a global Administrator.

This maternity cover role supports three function leaders across our global Supply Chain team in areas such as Scheduling & calendar management, travel planning & expense reporting and correspondence & communications management. We are looking for a professional, confident, enthusiastic team player with a ‘can do’ attitude. You will play a key role in our administrative team, and member of the Global ISC Functions Leadership team - helping us to build a world class Supply Chain and progress on our journey from Good to Great.

Job DescriptionResponsibilities

Extensive Calendar Management, booking travel, arranging visas, taxi’s and preparing travel itineraries

Assist Function Leaders with workflow and prioritization, adhering to deadlines

Process expenses in line with company policy, monitoring travel spend to support our savings funnels

Manage multiple priorities and provide ad-hoc project support

Provide Event logistical support for internal and external meetings / offsites

Support supplier engagements, including logistics, meeting minutes and post-event follow up

Craft, evaluate and modify emails, letters, agendas, Townhalls (and other forms of communication) on behalf of your Function Leaders to help accelerate a culture of excellence to inspire and engage colleagues to deliver results

Prepare and share internal communication campaigns to recognize success and foster an environment of belonging

Establish and develop strong relationships with the administrative staff and global functions to facilitate exchanges

Provide discreet and confidential coordination of sensitive business information

Prepare presentation materials, produce reports, and maintain files/documents

Lead team training on process flows and administrative software tools for functional teams

Liaise with HR, Talent Acquisition to support a smooth and efficient recruitment, onboarding and offboarding process

Raise and receipt PO’s on behalf of Global Function Leaders, Admin lead and Cork site

Up to 10% Travel attending team Offsites

Qualifications and Requirements
 

Alongside experience in a similar role and excellent communication skills, you should be confident demonstrating the following:

Proven experience in assisting global leaders and working with diverse teams

You are digital savvy and can master Microsoft Office tools including Outlook, Teams, PowerPoint, and Excel. Knowledge of Smartsheet and Power BI is desirable but not essential.

A high degree of self-management organisational skills, and an excellent communicator (English oral and written). Spanish is desirable but not essential.

Excellent attention to detail including spelling, grammar, and formatting to ensure quality and accuracy of all outputs

Experience of managing a busy workload, including complex and competing priorities whilst remaining organized and professional, working to deadlines, and sometimes delivering under pressure

Knowledge and/or interest in LEAN methods and standard work, always working from a LEAN mindset. Proactively driving continuous improvement whilst demonstrating a behaviour of thinking ahead of the curve

Capable of fostering close working relationships

Ability to provide absolute security for highly confidential information and to maintain the confidentiality of extremely sensitive information

This role reports into the Admin Lead (EA for Global Integrated Supply Chain Leader). We are happy to consider flexible working options and are looking at candidates based in the UK or Cork, Ireland. 

Inclusion and Diversity 

GE HealthCare is an Equal Opportunity Employer where inclusion matters. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. 

Behaviours 

We expect all employees to live and breathe our behaviors: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership – always with unyielding integrity.  

Total Rewards 

Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you’d expect from an organization with global strength and scale, and you’ll be surrounded by career opportunities in a culture that fosters care, collaboration, and support. 

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Additional Information

Relocation Assistance Provided: No