Job Description:

Global Markets Executive Assistant

Global Markets is seeking a seasoned executive assistant to provide comprehensive and confidential administrative support to a senior executive.

Responsibilities:

Report directly to a senior-level executive of the organizationLiaise and coordinate communications and meetings with internal and external stakeholders including C-suite executives e.g. CEOs, CFOs, CROs, government officials etc.Proactively manage the calendar of senior executive, anticipate necessary background material, and effectively resolve conflicts that arise in a professional manner.Answer executive phone lines, which entails taking accurate messages, knowing executives whereabouts and handling calls with appropriate judgment Provide confidential administrative services and handle personal business matters to optimize the executives’ timeManage several different objectives, projects and/or activities simultaneouslyUse the online and phone travel system to schedule travel arrangements (both domestic and international)Maintain and update client contact list and schedule routine follow-ups with senior executive clientsPrepare / assemble briefing memos for meetings including interfacing with stakeholders across the enterprise to receive informationManage workflow reporting across various projects and prepare dashboard reporting for senior executiveMust sit in New York and follow the Global Markets Workplace Excellence guidelines of 2 work from home days per month

Qualifications Necessary:

Min 5 Years’ administrative experience with a financial institution supporting executive level managementExceptional communication skills, both verbal and written, with the ability to build relationships and effectively communicate with internal teams and executive level management to gather and convey relevant informationPolished and professional in phone and email communicationsExcellent time management, organization, and multi-tasking skillsExceptional analytical, problem-solving and organizational skillsAdvanced computing knowledge: Outlook, Word, Power point, OneNote and ExcelTeam player with exemplary work ethic that thrives in a fast-paced environmentAbility to interact with senior management under highly demanding conditionsStrong attention to detail, ability to work effectively under pressure and time constraintsAbility to work between 8am – 6pm and on-call during outside business hours when executive is traveling or has critical business needsProfessional, positive, calm under pressure and resilient

Shift:

1st shift (United States of America)

Hours Per Week: 

40