Overview Job Duties This position will manage the Department’s Graduate Medical Education core program and provide administrative support and oversight. The position will supervise the GME office staff if applicable and provide support to the Program Director and associate Program Directors. The position will report directly to the Program Director. The principal type of work includes the implementation and maintenance of administrative policies, procedures, fiduciary oversight and program at the University of Florida College of Medicine at Jacksonville. Regulatory, accreditation and operational components of Graduate Medical Education are essential components of this position. Responsibilities Essential Functions • Collaborates with the Program Directors and University’s Office of Educational Affairs (OEA) in assuring full compliance with the Accreditation Council for Graduate Medical Education (ACGME) Institutional Requirements and Program Requirements for all programs. Supervises/assists with development of strategies to achieve compliance. • Assists with the implementation of policies generated from the Graduate Medical Education committee and its sub committee and monitors GMEC projects. • Oversees essential external regulatory agency reports (AMA FREIDA, ACGME Web ads, GME Trace, ABIM etc.). Assists with RRC site Visit preparation, Program Information Forms and Mock Site Visits. • Supervises all aspects of the educational programs, including didactic conferences, evaluations, duty hours, and appropriate policies and procedures relevant to the ACGME and University requirements. • Oversees the coordination and documentation of all meetings concerning the Residency Program. Responsible for maintenance of Master Rotation Schedule and Amin; oversees monthly reporting of resident rotational activities to the OEA. Monitors and reports all resident training activity for the University of Florida Health Science Center Jacksonville Office of Educational Affairs. • Oversees adherence to the ACGME policies for providing residents with formative evaluations and regular feedback by managing the Evaluation Management System. Maintains resident records and ensures the programs adherence to the ACGME requirements for resident evaluations. • Oversee all aspects of resident personnel actions including new appointments, reappointments, and courtesy appointments in compliance with University policy. Assists with all aspects of Resident Terminations and Clearance and appropriate summative final letters of performance. • Ensures data is maintained on all ECFMG, VISA, and RA status information. Database reports (Statistical and financial) as required (AAMC, COTH,ACGME, ABIM and other regulatory agency reports). • Coordinate all aspects of the data collection on fellows’ performance for all programs and report to each program director. Ensures residents and fellows have met institutional requirements for compliance, clinical applications, and all other mandatory training. • Understand the varying complexity levels of each fellowship program and develop processes that allow all three programs to operate in unison to achieve compliance ACGME accreditation standards as well as institutional policies. Skills, Knowledge, Abilities • Concisely communicate and relate to all levels of the organization, customers and outside agencies. • Ability to communicate effectively and courteously, both orally and in writing. • Proficiency using all Microsoft Office 2003 products; network environment. • Attention to detail and quality of work. Qualifications Experience Requirements 2 years GME experience required or 4 years administrative functions, responsibilities and processes required Education Requirements High School Diploma or GED required Bachelors Art/Science preferred UFJPI is an Equal Opportunity Employer and Drug Free Workplace