GOVERNMENT OPERATIONS CONSULTANT II - 64068278 (Pending Reclassification) Date: Jan 7, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 844009 Agency: Department of Health Working Title: GOVERNMENT OPERATIONS CONSULTANT II - 64068278 (Pending Reclassification) Pay Plan: Career Service Position Number: 64068278 Salary: $50,000.00 Posting Closing Date: 01/17/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) FLORIDA DEPARTMENT OF HEALTH - OPEN COMPETITIVE PENDING RECLASS TO GOVERNMENT OPERATIONS CONSULTANT II ** This advertisement will be used to fill multiple positions ** This is a professional position in the Member Projects Unit and reports to the Bureau Chief of Pediatric Complex Care Programs within the Division of Children's Medical Services. This position serves as a certified contract manager and requires a person who is attentive to details, highly organized, possesses strong written and verbal communication skills, financial literacy, and ability to meet deadlines. The position is required the follow, interpret, and apply any applicable Department, state and federal rules and laws. The following duties and responsibilities are assigned to this position: Your Specific Responsibilities: The contract manager will be responsible for management a variety of member project contracts and serve as the primary contract manager for the Fetal Alcohol Spectrum Disorder (FASD) program. + This position requires communication with internal and external programmatic personnel, coordination and facilitation of meetings related to management of FASD contracts and associated deliverables. + The incumbent will be responsible for performing programmatic and fiscal monitoring of the contract to ensure accurate and timely performance of services and compliance with all contractual requirements. + This position is responsible for working with cross functional units, including the assigned contract liaison, the Budget office and management to ensure timeliness in the drafting and execution of the original contract, amendments, renewals, and extensions. + The position is responsible for maintaining complete documentation of contract management activities in the appropriate files and will serve as the lead for any audits pertaining to the contract. + The incumbent shall maintain an up-to-date electronic contract file which includes all appropriate contract documents including critical correspondence and a payment tracking log. + The position is responsible for the processing of invoices in accordance with established guidelines and shall use the Cherwell invoicing system to initiate the payment process and shall ensure that the contract remains on budget and deliverables met prior to initiating payment. + The incumbent shall maintain knowledge in the preparation of amendments, renewals, and extensions; maintaining a contract file; the financial management of contracts; payment processes and invoicing; budget related activities for assigned contracts including budget oversight; preparation of financial reconciliations; contract closeout; and reporting. + This position must participate in all required contract management and invoice training in accordance with Departmental guidelines. + Participates in quality assurance reviews to determine compliance with administrative and financial management requirements. + Prepares reports and makes recommendations as necessary to correct identified deficiencies and improve operations and service delivery. + Assists in the collection and analysis of data relating to key performance indicators. + Perform other duties, as assigned. Preferred Qualifications: + This position is required to have experience understanding and interpreting state or federal rules and laws. + A minimum of one year of contract, vendor management experience, billing and invoicing or budget management experience. Three years of experience preferred. Knowledge, Skills and Abilities: + Knowledge of organizational procedures, policies, practices, rules and regulations + Ability to interpret federal and state rules and laws and contractual language. + Ability to manage and track budgets and expenditures. + Ability to plan, organize and coordinate work assignments + Ability to meet deadlines and prioritize tasks effectively + Ability to effectively communicate verbally and in writing to express facts and ideas in a succinct and organized + manner. + Ability to establish and maintain effective working relationships with others, including. + Working knowledge of Microsoft Word, Excel, Teams and other software applications + Thorough knowledge of modern office business equipment, practices, and procedures + Must be able to multitask + Must be an active listener and ask question as appropriate Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: + Annual and Sick Leave benefits; + Nine paid holidays and one Personal Holiday each year; + State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; + Retirement plan options, including employer contributions (For more information, please click www.myfrs.com); + Flexible Spending Accounts; + Tuition waivers; + And more! For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com. Where You Will Work: Tallahassee, Florida Note: This is not a remote position. Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32399 Nearest Major Market:Tallahassee