Government Relations Supervisor
Rosewood Hotels and Resorts
Job Description Job Summary Provide essential support to the Government Relations Manager in managing various government-related tasks, embassies, associate relations, and administrative functions. This position requires outstanding organizational skills, meticulous attention to detail, and a comprehensive understanding of governmental processes and regulations.
Essential Duties and Responsibilities
Recruitment and Visa Processing:
• Effectively manage and process all manual job applications, ensuring completeness and accuracy.
• Coordinate the submission of visa applications and necessary documents to government authorities, meeting all prescribed deadlines.
• Obtains employment visa and residence permits for Rosewood Doha associates and their dependents. Arranges for visit visas for associates through Embassies and consulates whenever is necessary.
• Arrange new and renewal Qatar ID Card for all Rosewood Doha associates.
• Vigilantly follow up on visa application progress, maintaining regular communication with authorities to ensure timely approvals.
• Be up to date with regard to any changes or amendments to the prevailing laws / rules / regulations, changes in forms / formats and other procedures.
• Maintains a record of expiry dates of residence permits, visas, and ensures renewal in time to avoid fines and complications.
• Assist the education and marriage certificate attestation process for associates.
• Stay updated on the latest attestation requirements and procedures.
• Coordinate with external agencies to facilitate the timely and accurate attestation of certificates when required.
Embassy and Attestation:
• Handle embassy attestation processes efficiently and keep meticulous records of the company's registration with embassies.
• Manage the collection of banks pay cards for associates, oversee the fingerprinting process and labor contract management.
• Monitor the status of medical examinations and fingerprint results for associates, promptly addressing any concerns or discrepancies.
Documentation and Filing:
• Maintain an organized and file the hard copy and save the soft copy in the system, for all government-related documents, including visas, Qatar IDs (QIDs), food handler certificates, and other relevant certificates. Ensure that the essential hard copies are properly stored and preserved within the government relations filing system.
• Prepare and provide Arabic letters as requested by associates, ensuring accuracy and compliance with local regulations.
• Be responsible for the submission and collection of entertainment licenses from the Ministry of Interior (MOI) and keep comprehensive records of all related documentation.
T&C Department / Administration:
• Offer efficient and effective administrative support to the Talent and Culture Department.
• Assist in general administrative tasks, including organizing activities, managing schedules for visa, QID, medical for Rosewood Doha associates, and facilitating communication within the team, if needed.
• Work closely with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data.
Associate Relations:
• Support the planning and execution of the associate recognition programs, activities & long service awards and Communications Meetings, when required.
• Support the organization of associate engagement activities, department campaigns and events. Prepare flyers, posters, and videos for such events when it is necessary.
Essential Duties and Responsibilities
Recruitment and Visa Processing:
• Effectively manage and process all manual job applications, ensuring completeness and accuracy.
• Coordinate the submission of visa applications and necessary documents to government authorities, meeting all prescribed deadlines.
• Obtains employment visa and residence permits for Rosewood Doha associates and their dependents. Arranges for visit visas for associates through Embassies and consulates whenever is necessary.
• Arrange new and renewal Qatar ID Card for all Rosewood Doha associates.
• Vigilantly follow up on visa application progress, maintaining regular communication with authorities to ensure timely approvals.
• Be up to date with regard to any changes or amendments to the prevailing laws / rules / regulations, changes in forms / formats and other procedures.
• Maintains a record of expiry dates of residence permits, visas, and ensures renewal in time to avoid fines and complications.
• Assist the education and marriage certificate attestation process for associates.
• Stay updated on the latest attestation requirements and procedures.
• Coordinate with external agencies to facilitate the timely and accurate attestation of certificates when required.
Embassy and Attestation:
• Handle embassy attestation processes efficiently and keep meticulous records of the company's registration with embassies.
• Manage the collection of banks pay cards for associates, oversee the fingerprinting process and labor contract management.
• Monitor the status of medical examinations and fingerprint results for associates, promptly addressing any concerns or discrepancies.
Documentation and Filing:
• Maintain an organized and file the hard copy and save the soft copy in the system, for all government-related documents, including visas, Qatar IDs (QIDs), food handler certificates, and other relevant certificates. Ensure that the essential hard copies are properly stored and preserved within the government relations filing system.
• Prepare and provide Arabic letters as requested by associates, ensuring accuracy and compliance with local regulations.
• Be responsible for the submission and collection of entertainment licenses from the Ministry of Interior (MOI) and keep comprehensive records of all related documentation.
T&C Department / Administration:
• Offer efficient and effective administrative support to the Talent and Culture Department.
• Assist in general administrative tasks, including organizing activities, managing schedules for visa, QID, medical for Rosewood Doha associates, and facilitating communication within the team, if needed.
• Work closely with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data.
Associate Relations:
• Support the planning and execution of the associate recognition programs, activities & long service awards and Communications Meetings, when required.
• Support the organization of associate engagement activities, department campaigns and events. Prepare flyers, posters, and videos for such events when it is necessary.
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