OVERVIEW:
Reporting directly to the GPO Sr. Finance Manager, the GPO & Logistics Administrator position will engage in key support functions to sustain Sevaredent’s hybrid business model operations and ensure financial goals are met.
RESPONSIBILITIES & ESSENTIAL FUNCTIONS:
Group Purchasing Organization (GPO) Support:
• Serve as a key contact for vendors, assist new vendor set-up with internal stakeholders, and support AP processes in maintenance of vendor relations
• Ensure the timely collection of GPO reporting with the development and maintenance of vendor relations
• Execute GPO revenue collections and application processes to ensure timely and accurate record keeping and reporting
• Administer member rostering duties to ensure accuracy for stakeholders and partners
Logistics Support:
• Monitor incoming sales orders from E-Procurement channels, and work with system administrator to resolve errors or process interruptions
• Monitor order status throughout the fulfillment process and collaborate with various departments including to ensure timely order fulfillment and delivery.
• Help develop and monitor purchase order transmissions with vendors, conclude orders by validating and settling to fulfilled status, identify orders of importance, and expedite fulfillment as applicable
• Maintain accurate Order Management System (OMS) records to ensure the order processing system is updated in real-time and in sync with the Accounting System
• Assist with the invoicing of GPO members for Sevaredent and Private Label revenue initiatives
• Respond to inquiries regarding orders and ensure they are resolved in a timely manner
• Process dropship returns and ensuring generated credit in QB is applied to the open invoice
• Execute routine QA/QC functions to maintain measurable performance metrics
• Participate in continuous process improvement initiatives, strive to identify process and workflow improvements to gain efficiencies and maintain quality underlying data
• Stay current with industry and inventory trends and advocate for modernization as applicable
• Perform department related ad-hoc tasks as needed
QUALIFICATIONS:
EXPERIENCE AND EDUCATION REQUIREMENTS:
• Bachelor’s degree in Accounting, Economics, Supply Chain Management, Warehouse Management, Finance or related field
• 1 to 5 years related work experience preferred
GENERAL KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES:
• Excellent organizational skills
• Outstanding communication skills, both verbal and written
• Experience in general accounting processes, specifically Accounts Receivable
• General knowledge of MS Office including proficient use of Excel
COMPETENCIES:
• Analytical Thinking: Uses information from a qualitative and quantitative analyses to solve problems and make decisions. Able to see interconnections between organizational systems that impact mid to long term goals.
• Building Common Purpose: Works with colleagues and suppliers to achieve common goals by collaborating with stakeholders to define problems or opportunities, identifying common issues and opportunities, and supporting win/win relationships.
• Embracing Change: Acting as a change agent of the organization and working towards achieving the desired future by setting goals, acting, and effectively communicating with stakeholders.
• Strategic Thinking: Understand what the organization’s preferred future will be and prioritize strategies to realize the organization’s vision.
• Work style: has a high bias for diligence, is highly organized, and able to focus on results even within a fluid working environment. Has a capacity for initiative with competent analytical and problem-solving skills.
• Communication skills: Well-developed written and oral communication skills. Able to communicate clearly and maintain effective business relationships with internal and external parties as a representative of Sevaredent Sourcing Solutions LLC.
• Integrity: Works with trustworthiness and integrity and has a clear commitment to Sevaredent’ s core values and principles. Proven ability to handle sensitive and confidential information.
• Resilience/adaptability and flexibility: Ability to operate effectively under stressful circumstances. Works with a flexible, adaptable, and resilient manner.