Job Posting Title:

Graduate Coordinator, Department of Computer Science

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Hiring Department:

Department of Computer Science

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Jul 01, 2024

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

Purpose

To serve as a graduate coordinator providing master's and doctoral students in the Department of Computer Science with the supports needed to make timely progress to degree completion. To facilitate the execution of programs and services on behalf of the Graduate Office in keeping with the department's academic mission.

ResponsibilitiesBasic Functions: Co-facilitates the daily operations of the Graduate Office with graduate program administrator. Develops, administers, and explores new models of effective delivery of programs and services for CS graduate students, responsible for co-coordinating phases of graduate program activities with graduate program administrator. Serves as primary point of contact for a caseload of graduate students; Provides in-depth information, clarification and interpretation of institutional and graduate program rules and regulations. Represents the graduate program to the Office of Graduate Studies and the college. Responsible for ensuring compliance with institutional rules, regulations and procedures.Administrative: Maintains tracking system to assess and evaluate graduate program effectiveness, student retention, grade point averages, academic outcomes; uses data to effectively improve performance of graduate advising and program activities. Informs faculty regarding graduate student progress. Responsible for graduate course seat enrollment management and assists students with registration process. Prepares and distributes bi-weekly newsletter with information about graduate fellowships and scholarships and/or other important information and academic deadlines.  Works with Assistant Director for Programming and Planning with TA/AI assignments on a semester basis to ensure that students are properly assigned and qualified for employment. Tracks graduate student funding/employment. Assists Assistant Director for Prog. and Planning with institutional assessments (TracDat) as it relates to the graduate programs. Responsible for administrative support/budget tracking for graduate student organizations.Admissions: Supports the faculty committees and graduate program administrator on PhD and master's student recruitment and admissions process. Serves as the primary point of contact for master's and 5 year BS/MS faculty admission committees. Prepares and mails out acceptance/denial letters and program literature for master's program.  Responsible for on-boarding of newly admitted master's and 5 year BS/MS students. Event Planning: Co-Coordinates event planning for prospective/admitted student campus visit events (GradFest); organizes and attends the departmental PhD graduation event. Co-facilitates PhD and master's student orientation.  Organizes training each year for new officers for graduate student organizations.Additional Duties: Attend graduate events and functions after hours or on weekends as needed to provide support and oversight. Other related functions and duties as assigned.

Required Qualifications

Bachelor's degree or equivalent. Five years of experience working as a graduate coordinator with college students in an administrative or advising capacity. Outstanding customer service skills; proven ability to work with a variety of populations successfully. Documented ability to collaborate successfully and to work independently. Proven ability to be flexible and responsive in times of high stress. Demonstrated ability to organize and manage a large volume of data with a high level of attention to detail and accuracy. Established history of superior attendance and punctuality in the workplace.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master’s degree in counseling, educational administration or related field. Knowledge of computer science curriculum. Experience developing and implementing new initiatives for graduate student recruitment and grad placement. Prior experience with event planning. Experience with assessment, measurement and reporting systems, EASI system and define applications (NRRECS, GSDAMIN). Extensive knowledge of Microsoft Office. Proven ability to provide practical solutions in the resolution of complex issues. Proven ability to exercise high levels of discretion and independent judgment in interpreting and implementing program, school, and University policies. Proven ability to establish priorities to meet critical deadlines and short and long term strategic goals. Experience working with or for the CS department.

Salary Range

$60,000 + depending on qualifications

Working Conditions

Typical office environment

May attend graduate events and functions after hours or on weekends as needed to provide support and oversight

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.