Posting Information Posting Number2025140 Posting/Functional TitleGraduate Degree Audit Specialist University Pay Plan TitleGraduate Degree Audit Specialist LocationSan Marcos DepartmentThe Graduate College Recruitment TypeOpen to All Job TypeFull-Time Funding SourcePermanent Monthly Salary$3,324.71 – $3,475.82 Job CategoryNon-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. + Proficiency in professional, accurate, and timely communication with strong proofreading ability. + Skill in detailed recordkeeping and maintenance of accurate, comprehensive files and documentation. + Ability to prioritize work both independently and within a team environment. + Demonstrated experience with Microsoft Office applications and in learning new technologies. + Familiarity with office workflows and needs within higher education. Preferred Qualifications + Bachelor’s or advanced degree (Or hours toward advanced degree). + Knowledge of university policies, procedures, and faculty/staff rules and regulations. + Experience working in academic affairs in higher education. + Technical experience with software and network-based software. Job Description The Graduate Degree Audit Specialist maintains student records including applying petitions from graduate advisors, reviewing and approving required forms and documents, changing student records as necessary or upon request, and running various reports to ensure student records are accurate and that students are on track to graduate in a timely manner. This also includes answering emails and phone calls from both faculty and students regarding registration and graduation policies, reviewing student graduation applications to ensure students have met all degree requirements listed in the university catalog, and reviewing curriculum and program changes to confirm they meet university policy regarding graduation requirements. The team is also responsible for reviewing all theses and dissertations and ensuring rigorous formatting standards are met. Job Duties + Evaluate and process graduate student applications for graduation and ensure students have completed degree requirements. + Maintain confidential student files and records through accurate and thorough documentation. + Process degree audit petitions, update curriculum records, and maintain student degree audits. + Ensure courses are applying to degree audits for financial aid eligibility. + Run reports to ensure accuracy in records and for tracking students progress. + Review and ensure degree audit templates and the Graduate Catalog have been updated when changes in curriculum have been approved. + Provide general information and outstanding customer service to a wide population of students, faculty, and staff. + Provide referrals to other offices and services on campus as needed. + Review theses and dissertations for proper formatting and assist with workshops for students. + Assist with commencement. + Perform other duties as assigned. Additional Information to Applicants + Incomplete applications will not be reviewed. Please fill out the application in its entirety and include three references that can speak to your professional abilities. Your cover letter must address all required qualifications and speak to the job description – failure to do so may result in disqualification. + This position will require occasional work outside of normal work days and normal work hours for specific events. + This position is eligible for up to three days of remote work each week in line with university policy. This position is not eligible for Visa sponsorship. Job Open Date11/12/2024 Job Close Date (posting closes at midnight)11/22/2024 Open Until FilledNo Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start8:00AM Normal Work Hours End5:00PM Posting NoticesYou will be required to electronically attach a resume and cover letter to your application. Legal and Required Notices Texas State University is an Equal Employment Opportunity/Affirmative Action Employer. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. Why work @ Texas State? • Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! • Generous paid time off: vacation, holidays, sick days and many more! • Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program • Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. • An inclusive Bobcat community: join our many social networks offered on and off-campus • Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation. Quick Linkhttps://jobs.hr.txstate.edu/postings/50426 Applicant Document