Position Details  Position Details

Job Title OFFICE ASSISTANT Position Number 8300236 Job Category University Staff Job Type Part-Time FLSA Status Non-Exempt Campus Rogers Park-Lake Shore Campus Department Name COMPUTER SCIENCE Location Code COMPUTER SCIENCE (02132A) Is this split and/or fully grant funded? No Duties and Responsibilities Coordinates the graduate programs in Computer Science; Assists the Graduate Program Directors with monitoring the progress of M.S. and Ph.D. graduate students towards graduation; Assists the Graduate Program Directors with the recruitment of new applicants to the graduate programs; Assists the Graduate Program Directors in responding to student queries; Assists the Graduate Program Directors in outreach to alumni and keeping track of alumni; Monitors the Graduate Admissions portal for new applicants and assists with outreach to incomplete applications; Coordinates new international applications with the ISSS office; Processes stipends and tuition reimbursement for support of new and continuing graduate students; In consultation with the Chairperson/Program Director, monitors the Graduate Activity Fee budget account; In consultation with the Graduate Program Directors, assists with assignments of teaching assistants. Assists with registration of graduate students, and performs other duties as required; Assists and coordinates departmental events such as new student orientation and end-of-semester celebration; Assists with maintaining and updating the graduate website and graduate handbook; Assists the Administrative Assistant as needed; Performs other duties as assigned. Minimum Education and/or Work Experience High school diploma or equivalent and one year of related experience in an office setting. Qualifications High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience. Ability to communicate to all levels of administration. Excellent organizational skills and punctuality. Excellent communication skills and the ability to Interact with individuals at various levels throughout the university. Positive attitude and the ability to adapt to a dynamic work environment. Certificates/Credentials/Licenses None Computer Skills Intermediate MS Word processing, MS Excel Spreadsheet, MS Outlook, MS PowerPoint. Adept user of Internet, e-mail and similar systems. Experience with web content management preferred. Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? Physical Demands Repetitive Motions Working Conditions None Open Date 11/06/2024 Close Date Special Instructions to Applicants Diversity and Inclusion Statement Diversity, Equity, and Inclusion
As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Posting https://www.careers.luc.edu/postings/29715 Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you have a high school diploma or equivalent? Yes No * Do you have one year of related experience in an office setting? Yes No * Why do you want to work for Loyola University Chicago?

(Open Ended Question)

* How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other Applicant Documents Required Documents Resume Cover Letter/Letter of Application Optional Documents