Department
 

Provost UChicagoGRAD GSA

About the Department
 

UChicagoGRAD, a part of the Office of the Provost that supports graduate education across the University, is an innovative national model for preparing graduate students and postdocs to succeed while at UChicago and beyond. With teams focusing on admissions, fellowship advising, writing support and public speaking training, diversity initiatives, career exploration and planning, and administration, UChicagoGRAD works with campus partners to support students and postdocs at every stage of their academic careers and beyond. UChicagoGRAD functions as a one-stop shop for graduate students and postdocs to access resources that support timely degree completion and to enhance professional preparation that helps them translate their degrees into a variety of careers. UChicagoGRAD works with academic departments and divisions as well as campus-wide offices to develop and implement outreach, recruitment, and yield efforts; graduate and postdoc-focused programs, workshops, and events; training and support tailored to UChicago graduate students and postdocs; and administrative practices and policies in support of graduate education.

Job Summary
 

The job performs routine assignments related to University labor and employee relations.

Responsibilities

Provides essential administrative and logistical support for the implementation and ongoing administration of the University’s collective bargaining agreement with the Graduate Students United – United Electrical Works (GSU-UE).

Communicates with staff who post union-eligible jobs to the UChicagoGRAD jobs board; reviews and approves job posts to ensure compliance with contractual requirements and student employment policies.

Supports all quarterly processes related to contract-mandated additional student payments, dues collection, review of union membership and agency fee collector lists, provision of bargaining unit list to the union, and communication efforts with students who have FERPA directory blocks.

Assists in gathering information in order to responds to internal and union requests for information and data; works with units across the University to gather data and information to support requests.

Supports development of new initiatives in service of contract implementation.

As part of the UChicagoGRAD team, participates in the continued development and implementation of University-wide supportive resources that create community and contribute to the academic and professional success of graduate students and postdoctoral researchers.

Supports labor negotiations by making logistical arrangements for bargaining sessions; attends bargaining sessions to serve as note-taker and to ensure the proper maintenance of the negotiation record through the tracking of proposals and agreements and the recording of the table discussion.

Supports the grievance, arbitration and NLRB case management efforts by coordinating meetings; researching issues; gathers information necessary for grievance meetings, arbitration hearings and NLRB hearings, working closely with in-house and outside University advocates as needed. Maintains ELR electronic and paper records including tank files, the ELR Work Tracker and paper files.

Serves as initial point of contact for employee complaints (take phone calls or emails and contact complainants to determine nature of complaint, what unit and who may be involved). Has limited authority and may directly answers client and employee inquiries received in the ELR e-mail inbox.

Participates in labor negotiations by coordinating schedules, securing rooms, and making logistical arrangements for bargaining sessions; attends bargaining sessions to serve as note-taker and to ensure the proper maintenance of the negotiation record through the tracking of proposals and agreements and the recording of the table discussion.

Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Experience:

2+ years of work experience in a related job discipline.

Direct experience in higher education.

Technical Skills or Knowledge

Strong oral and written communication skills.

Familiarity with standard tools and software, such as MS Office suite.

Preferred Competencies

Strong administrative and project management skills.

Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Ability to maintain a high degree of confidentiality.

Familiarity with graduate education in a research-intensive university setting.

Ability to learn and be responsive to the needs of the University of Chicago community.

Ability to communicate effectively with and understand the needs of campus partners with disparate priorities and needs.

Ability to work on multiple projects simultaneously, set priorities, and meet deadlines.

Application Documents

Resume (required)

Cover letter (required)

Reference contact information (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

University Human Resources

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.