GRANT ADMINISTRATOR
Loyola University Chicago
Position Details Position Details Job Title Grant Administrator - SPA Position Number 8102012 Job Category University Staff Job Type Full-Time FLSA Status Exempt Campus Chicago-Water Tower Campus Department Name SPONSORED PROGRAM ACCOUNTING Location Code SPONSORED PROGRAM ACCOUNTING (04005A) Is this split and/or fully grant funded? No Duties and Responsibilities Summary:
Working in an optional hybrid work environment (2 days per week in office and 3 days per week remote) and under general direction, the Grant Administrator is responsible for providing central-level post-award financial administrative support regarding grant and contract policies and procedures, compliance, and regulatory issues.
The Grant Administrator provides critical support to principal investigators and departmental administrators in an assigned portfolio in post-award financial administration, regarding grant and contract policies and procedures, compliance, and regulatory issues. The Grant Administrator reports directly to the Assistant Director of Sponsored Program Administration and Compliance and is responsible for providing support to department Management, Senior Grant Administrators and Accountants.
Duties & Responsibilities:
• Assist in providing post-award financial administrative support for sponsored projects in the assigned portfolio of awards to faculty and administrative personnel.
• Provide oversight on grant and contract expenditures, re-budgeting, cost-sharing, equipment justification, etc. to ensure costs are allowable, allocable and reasonable.
• Maintain and implement, where appropriate, sound internal accounting controls to efficiently manage assigned grants and contracts.
• Review and evaluate grant or contract agreements and preparation of financial account set-up requests in accordance with award terms and conditions to ensure compliance with federal OMB Uniform Guidance and other specific granting agencies’ requirements.
• Prepare all required external reports according to agency guidelines on a timely and accurate basis for Director review and approval.
• Assist in the close out of assigned grants and contracts and prepare for an annual audit to ensure compliance with federal OMB Uniform Guidance.
• Daily processing and evaluation of salary and non-salary expenditures, budget appropriations, financial reporting, and accounting unit maintenance.
• Work as a team member to successfully complete quarterly and annual financial processes and to meet fiscal year close requirements.
• In addition to daily grant administration functions, this position will be responsible for various projects assigned by the Assistant Director to enhance SPA’s processes and procedures.
Minimum Education and/or Work Experience A Bachelor’s Degree in Accounting or Finance from an accredited 4-year University is preferred, along with 0-3 years of accounting or related experience. In-depth knowledge of Federal research compliance regulations, including OMB 2 CFR 200 is preferred. Qualifications Qualifications:
To perform this job successfully, an individual must be able to work independently, taking ownership and accountability by performing each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education/Experience/Skills:
The Grant Administrator is an entry level position within the Sponsored Program Accounting and Administration operation. An Associate’s or Bachelor’s Degree in Accounting, Finance, Life Sciences or other related field from an accredited 4-year University is preferred, along with 0-3 years of accounting or related experience.
Individual must be able to engage in and foster a culture of collaboration and respect. The ability to work with cross functional teams in the research enterprise is critical to establishing effective dialogues, policies, procedures and guidelines.
To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package (Excel, Word, OneDrive, Teams, and Outlook). Advanced proficiency in information/database management and ad-hoc reporting tools is a plus. Familiarity with financial systems and use of supporting software programs. Knowledge of Lawson and WebFocus is preferred.
Individuals with either pre- or post-award administration or grant life-cycle experience is encouraged to apply. Working knowledge of non-profit cost principles, including federal OMB 2 CFR 200 Uniform Guidance is also a plus. Strong verbal and written communication, interpersonal, analytical, and problem-solving skills are required. Ability to analyze and interpret financial reports, and grant and contract agreements.
Certificates/Credentials/Licenses None Required Computer Skills To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package. Advanced proficiency in information/database management and ad-hoc reporting tools is required. Knowledge of Lawson and WebFocus is preferred. Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands Repetitive Motions Working Conditions None Open Date 07/03/2024 Close Date Position Maximum Salary or Hourly Rate $68,000/ann Position Minimum Salary or Hourly Rate $50,000/ann Special Instructions to Applicants About Loyola University Chicago Loyola University Chicago is a private Jesuit University founded in 1870 by the Society of Jesus. One of the largest Catholic Universities in the United States, Loyola’s professional schools include programs in medicine, nursing, and health sciences anchored by the Loyola University Medical Center, and the Loyola University Chicago School of Law. Comprised of thirteen colleges and schools, Loyola University Chicago offers more than 80 undergraduate and 140 graduate/professional programs while enrolling approximately 17,000 students. In addition to offering a world class educational experience, Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. Our benefits are centered on health and wellness, financial security, equity, and work-life balance. We offer medical, dental, vision, 403(b), HSA, FSAs, tuition benefit, pre-tax transit benefits, EAP, and more. To view our benefits in detail, click here.
As one of the nation’s largest Jesuit, Catholic Universities, Loyola University Chicago fosters a transformative cultural experience that honors Diversity, Equity, and Inclusion. We are committed to recruiting and retaining a diverse, mission driven workforce that enables a culture of inclusivity. We act with the heart of a nonprofit organization and an academic enterprise with ethical practices that advance the Jesuit Mission. Loyola actively seeks to build a community of diverse opinions, perspectives, and backgrounds that support our Jesuit tradition, while helping Ramblers foster a sense of belonging and affinity for all.
Loyola University Chicago is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.
Quick Link for Posting https://www.careers.luc.edu/postings/28547 Supplemental Questions
Working in an optional hybrid work environment (2 days per week in office and 3 days per week remote) and under general direction, the Grant Administrator is responsible for providing central-level post-award financial administrative support regarding grant and contract policies and procedures, compliance, and regulatory issues.
The Grant Administrator provides critical support to principal investigators and departmental administrators in an assigned portfolio in post-award financial administration, regarding grant and contract policies and procedures, compliance, and regulatory issues. The Grant Administrator reports directly to the Assistant Director of Sponsored Program Administration and Compliance and is responsible for providing support to department Management, Senior Grant Administrators and Accountants.
Duties & Responsibilities:
• Assist in providing post-award financial administrative support for sponsored projects in the assigned portfolio of awards to faculty and administrative personnel.
• Provide oversight on grant and contract expenditures, re-budgeting, cost-sharing, equipment justification, etc. to ensure costs are allowable, allocable and reasonable.
• Maintain and implement, where appropriate, sound internal accounting controls to efficiently manage assigned grants and contracts.
• Review and evaluate grant or contract agreements and preparation of financial account set-up requests in accordance with award terms and conditions to ensure compliance with federal OMB Uniform Guidance and other specific granting agencies’ requirements.
• Prepare all required external reports according to agency guidelines on a timely and accurate basis for Director review and approval.
• Assist in the close out of assigned grants and contracts and prepare for an annual audit to ensure compliance with federal OMB Uniform Guidance.
• Daily processing and evaluation of salary and non-salary expenditures, budget appropriations, financial reporting, and accounting unit maintenance.
• Work as a team member to successfully complete quarterly and annual financial processes and to meet fiscal year close requirements.
• In addition to daily grant administration functions, this position will be responsible for various projects assigned by the Assistant Director to enhance SPA’s processes and procedures.
Minimum Education and/or Work Experience A Bachelor’s Degree in Accounting or Finance from an accredited 4-year University is preferred, along with 0-3 years of accounting or related experience. In-depth knowledge of Federal research compliance regulations, including OMB 2 CFR 200 is preferred. Qualifications Qualifications:
To perform this job successfully, an individual must be able to work independently, taking ownership and accountability by performing each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education/Experience/Skills:
The Grant Administrator is an entry level position within the Sponsored Program Accounting and Administration operation. An Associate’s or Bachelor’s Degree in Accounting, Finance, Life Sciences or other related field from an accredited 4-year University is preferred, along with 0-3 years of accounting or related experience.
Individual must be able to engage in and foster a culture of collaboration and respect. The ability to work with cross functional teams in the research enterprise is critical to establishing effective dialogues, policies, procedures and guidelines.
To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package (Excel, Word, OneDrive, Teams, and Outlook). Advanced proficiency in information/database management and ad-hoc reporting tools is a plus. Familiarity with financial systems and use of supporting software programs. Knowledge of Lawson and WebFocus is preferred.
Individuals with either pre- or post-award administration or grant life-cycle experience is encouraged to apply. Working knowledge of non-profit cost principles, including federal OMB 2 CFR 200 Uniform Guidance is also a plus. Strong verbal and written communication, interpersonal, analytical, and problem-solving skills are required. Ability to analyze and interpret financial reports, and grant and contract agreements.
Certificates/Credentials/Licenses None Required Computer Skills To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package. Advanced proficiency in information/database management and ad-hoc reporting tools is required. Knowledge of Lawson and WebFocus is preferred. Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands Repetitive Motions Working Conditions None Open Date 07/03/2024 Close Date Position Maximum Salary or Hourly Rate $68,000/ann Position Minimum Salary or Hourly Rate $50,000/ann Special Instructions to Applicants About Loyola University Chicago Loyola University Chicago is a private Jesuit University founded in 1870 by the Society of Jesus. One of the largest Catholic Universities in the United States, Loyola’s professional schools include programs in medicine, nursing, and health sciences anchored by the Loyola University Medical Center, and the Loyola University Chicago School of Law. Comprised of thirteen colleges and schools, Loyola University Chicago offers more than 80 undergraduate and 140 graduate/professional programs while enrolling approximately 17,000 students. In addition to offering a world class educational experience, Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. Our benefits are centered on health and wellness, financial security, equity, and work-life balance. We offer medical, dental, vision, 403(b), HSA, FSAs, tuition benefit, pre-tax transit benefits, EAP, and more. To view our benefits in detail, click here.
As one of the nation’s largest Jesuit, Catholic Universities, Loyola University Chicago fosters a transformative cultural experience that honors Diversity, Equity, and Inclusion. We are committed to recruiting and retaining a diverse, mission driven workforce that enables a culture of inclusivity. We act with the heart of a nonprofit organization and an academic enterprise with ethical practices that advance the Jesuit Mission. Loyola actively seeks to build a community of diverse opinions, perspectives, and backgrounds that support our Jesuit tradition, while helping Ramblers foster a sense of belonging and affinity for all.
Loyola University Chicago is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.
Quick Link for Posting https://www.careers.luc.edu/postings/28547 Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have a Bachelor’s Degree in Accounting or Finance from an accredited 4-year University? Yes No * Do you have accounting or related experience? Yes No * Do you have an in-depth knowledge of Federal research compliance regulations, including OMB 2 CFR 200? Yes No * Why do you want to work for Loyola University Chicago?(Open Ended Question)
* How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other Applicant Documents Required Documents Resume Cover Letter/Letter of Application Optional Documents Other Document
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