**29206BR** **Job Title:** Grant Coordinator **Department:** Bureau of Child Research **Primary Campus:** Juniper Gardens Area **Job Description:** 50% - + Plan, implement, manage and maintain a grant support system with minimal supervision to assure proper expenditures on the project(s), adequate staffing for the project(s), and to assist in planning for future needs of the project(s). + Works with individual unit Principal Investigators to determine a financial plan of the assigned project by fiscal year and overall lifetime of the project. + Determine budget amounts, salary and fringe projections, operating expenses, travel, etc. within the project plan. + Facilitate any budget reallocations or a change in budgetary scope. + Review and process all transactions on each project and audit to ensure that each payment is allocable and reasonable to the project and meets compliance with the sponsoring agency, university, and Research Office. + Provide funding analysis history to the principal investigator to determine if funding changes need to occur. + May assist with effort reporting. + Reconcile all expenses monthly. + Maintain a record-keeping system for all accounts to reconcile each account with KU financial systems Complete project closeout, including necessary system actions, and facilitate budget adjustment and cost transfer requests. 15% - + Generates project reports on the financial status of each award. + Conduct an initial analysis to recommend possible concerns regarding spending patterns, make suggestions on salary allocations, etc. + Develops a collaborative plan with the PI for spending and fiscal management of grants and cost centers. + Ensure Principal Investigator(s) and LSI management are informed of situations requiring attention. 15% - + Serve as a liaison between the University, Funding agencies, HR SSC, and others when necessary. + Provide financial details for periodic and final progress reports and certification of compliances as needed to funding agencies and LSI pre-award. + Solve problems independently regarding accounting procedures (reconciliations, audits, regulation interpretation and other accounting functions). 5% - + Monitor salary & fringe charges bi-weekly for changes and accuracy and provide detail salary forecasting to PI. + Appoint and monitor cost share to ensure obligations are met and in compliance with granting agency. + Prepare and submit appointment forms for, funding changes, adding cost share, and terminations by pay period deadline. + Work with PI to devise a staffing plan that appropriately meets the technical needs of the project and spends according to Federal, State, University, and grantee guidelines. + Pre-review effort statements for accuracy prior to final certification by PI/Self-Certifier 5% - + Place orders for supplies and equipment following State, University, and granting agency procedures. + As goods are received, check packing slip, note date received, and match with invoice before making final payment. + Contact vendor to resolve discrepancies. + Prepare documents for payment according to university and state procedures 5% - + Assist Associate Director of Finance & Planning with account administration and maintenance of LSI Central Office cost centers, state accounts, & cost share accounts 5% - + Attend regular meetings and trainings to ensure best practice in purchasing, grant reconciliation and appointment changes. **Req ID** **(Ex: 10567BR)** **:** 29206BR **Disclaimer:** The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Director of the Office of Civil Rights & Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses). **Work Schedule:** 40 hours/week **FLSA Status:** Nonexempt **Contact Information to Applicants:** Jennifer Holwick jennatt@ku.edu **Required Qualifications:** 1. Bachelor's Degree, and a minimum of two (2) years related professional work experience in administrative, grant, accounting, or customer service support OR High School GED/Diploma with four years of related experience 2. Excellent written communication skills, as evidenced by application materials. 3. At least three (3) years’ experience with computers including spreadsheet, word processing, and database software programs. **Employee Class:** U-Unclassified Professional Staff **Advertised Salary Range:** 52,000-64,000 **FTE:** 1.0 **Preferred Qualifications:** 1. Experience working with a wide range of populations (students, staff and scientists) in a variety of situations, as evidenced in application materials. 2. Excellent organizational skills, as evidenced in application materials. **Position Overview:** The KU Life Span Institute (LSI) and Juniper Gardens Children’s Project (JGCP) seeks a Grant Coordinator. JGCP is located in downtown Kansas City, Kansas in the Children’s Campus of Kansas City building at 444 Minnesota Ave. This position will manage and oversee sponsored and non-sponsored research. This position will be responsible for working with JGCP principal investigators (PIs) on day-to-day administration. The Grant Coordinator will be a member of the LSI team, which follows a collaborative, service-oriented approach to grant administration. In addition, they will provide timely and professional services that support or enhance the research service goals of the PIs’, JGCP, and of the University of Kansas as a whole. This is a hybrid position that has the potential to be based in Kansas City or Lawrence depending on where the candidate resides. Travel for meetings is expected. **Reg/Temp:** Regular **Application Review Begins:** 21-Oct-2024 **Anticipated Start Date:** 04-Nov-2024 **Additional Candidate Instruction:** In addition to the online application, the following documents are required to be considered for this position: + Cover letter describing how you meet the required and preferred qualifications. + Resume + List of three (3) professional references Only complete applications will be considered. **Application review begins Monday, October 21st, 2024. For consideration, please apply no later than Sunday, October 20th, 2024.** **Job Family:** Administrative/Management-KUL **Work Location Assignment:** Hybrid