Grants Administrator
Rutgers University
Recruitment/Posting Title Grants Administrator Job Category Staff & Executive - Finance/Accounting/Purchasing Department RWJ - Brain Health Institute Overview New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey is seeking a Grants Administrator for the Brain Health Institute of Robert Wood Johnson Medical School within Rutgers Biomedical and Health Sciences (RBHS).
The primary purpose of the Grants Administrator is to be responsible for the management of all sponsored grants, contracts and other non-sponsored accounts and related functions associated with research and institute-related activities at the Rutgers Brain Health Institute (BHI) and its Centers. The Grants Administrator will be responsible for assisting BHIadministered faculty with budget development for grant proposals. They will be entirely responsible for post award budget management, including establishing the accounts and approval hierarchies, tracking, and monitoring individual expenditures, projecting expenses and balances, and providing monthly financial reports to each BHI-administered faculty. They will also track and monitor revenue and expenses of endowments and non-sponsored accounts administered by BHI and provide monthly reports. The Grant Administrator will need to be well versed in navigating Rutgers financial and administrative systems and Rutgers policies. They should be able to quickly learn and adapt to new systems and policies adopted by Rutgers and act as a liaison with other University departments. Requires extensive experience with research and sponsored programs administration in an academic environment.
Among the key duties of this position are the following:
Responsible for proactively helping faculty, administrators, and other staff develop budgets in a timely manner for grant applications to Federal, State, Corporate and other funding agencies. Know, and stay updated on, the rules, regulations, and requirements for developing grant application budgets at Rutgers and funding agencies. Follow funding agencies requirements, work with Rutgers Office of Research (Pre-Award) unit and Research Financial Services (Post-Award) to quickly set up project accounts for sponsored grant awards and sub-awards. Manage and conduct routine follow ups on sub-awards setup, invoicing, and payments in a timely fashion. Ensure that projects are established with the correct project budget parameters. Work with Rutgers Health Chancellor’s office and other Rutgers departments and units to set up non-sponsored accounts for faculty and center start-up awards administered by BHI in a timely manner. Work with Rutgers Procurement and Concur Expense Management system staff to expeditiously set up approver hierarchy for all new accounts. Monitor monthly to ensure all approval hierarchies for each active account is accurate. Actively monitor personnel and non-personnel expenses on sponsored awards to ensure adherence to approved budgets. Rectify errors in a timely manner. Provide monthly budget reconciliation reports indicating variances and projections for each account to BHI leadership and PIs. Actively monitor personnel and non-personnel expenses on non-sponsored accounts including center and faculty startup as well as endowment accounts administered by BHI. Rectify errors in a timely manner. Provide monthly budget reconciliation reports indicating variances and projections for each non-sponsored account to BHI leadership and PIs. Routinely meet with PI and/or their administrative staff to provide award updates, and devise action plan for corrective measures on concerning issues. 9. Analyze fund balances to calculate burn rate for progress reporting, projections, no-cost extensions, carry-over requests, and close-outs of research/grant awards per the funding agency rules and regulations as well as Rutgers policies. Reconcile award expenses with approved budget to avoid cost over-runs per Sponsor and University guidelines. Prepare and submit Journal entries and other required transactions for all salary and non-salary expenses, all fringe corrections/accruals, F&A distributions. Set up salary allocations (i.e., Employee Charging Instructions). Prepare summary financial reports that are understandable to faculty and other staff and review as requested. Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement This position requires a fully on-site work arrangement. FLSA Exempt Grade 27S Position Salary Annual Minimum Salary 88265.00 Annual Mid Range Salary 111656.00 Annual Maximum Salary 135047.00 Standard Hours 37.50 Union Description MPSC - Legacy UMD Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey is seeking a Grants Administrator for the Brain Health Institute of Robert Wood Johnson Medical School within Rutgers Biomedical and Health Sciences (RBHS).
The primary purpose of the Grants Administrator is to be responsible for the management of all sponsored grants, contracts and other non-sponsored accounts and related functions associated with research and institute-related activities at the Rutgers Brain Health Institute (BHI) and its Centers. The Grants Administrator will be responsible for assisting BHIadministered faculty with budget development for grant proposals. They will be entirely responsible for post award budget management, including establishing the accounts and approval hierarchies, tracking, and monitoring individual expenditures, projecting expenses and balances, and providing monthly financial reports to each BHI-administered faculty. They will also track and monitor revenue and expenses of endowments and non-sponsored accounts administered by BHI and provide monthly reports. The Grant Administrator will need to be well versed in navigating Rutgers financial and administrative systems and Rutgers policies. They should be able to quickly learn and adapt to new systems and policies adopted by Rutgers and act as a liaison with other University departments. Requires extensive experience with research and sponsored programs administration in an academic environment.
Among the key duties of this position are the following:
Responsible for proactively helping faculty, administrators, and other staff develop budgets in a timely manner for grant applications to Federal, State, Corporate and other funding agencies. Know, and stay updated on, the rules, regulations, and requirements for developing grant application budgets at Rutgers and funding agencies. Follow funding agencies requirements, work with Rutgers Office of Research (Pre-Award) unit and Research Financial Services (Post-Award) to quickly set up project accounts for sponsored grant awards and sub-awards. Manage and conduct routine follow ups on sub-awards setup, invoicing, and payments in a timely fashion. Ensure that projects are established with the correct project budget parameters. Work with Rutgers Health Chancellor’s office and other Rutgers departments and units to set up non-sponsored accounts for faculty and center start-up awards administered by BHI in a timely manner. Work with Rutgers Procurement and Concur Expense Management system staff to expeditiously set up approver hierarchy for all new accounts. Monitor monthly to ensure all approval hierarchies for each active account is accurate. Actively monitor personnel and non-personnel expenses on sponsored awards to ensure adherence to approved budgets. Rectify errors in a timely manner. Provide monthly budget reconciliation reports indicating variances and projections for each account to BHI leadership and PIs. Actively monitor personnel and non-personnel expenses on non-sponsored accounts including center and faculty startup as well as endowment accounts administered by BHI. Rectify errors in a timely manner. Provide monthly budget reconciliation reports indicating variances and projections for each non-sponsored account to BHI leadership and PIs. Routinely meet with PI and/or their administrative staff to provide award updates, and devise action plan for corrective measures on concerning issues. 9. Analyze fund balances to calculate burn rate for progress reporting, projections, no-cost extensions, carry-over requests, and close-outs of research/grant awards per the funding agency rules and regulations as well as Rutgers policies. Reconcile award expenses with approved budget to avoid cost over-runs per Sponsor and University guidelines. Prepare and submit Journal entries and other required transactions for all salary and non-salary expenses, all fringe corrections/accruals, F&A distributions. Set up salary allocations (i.e., Employee Charging Instructions). Prepare summary financial reports that are understandable to faculty and other staff and review as requested. Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement This position requires a fully on-site work arrangement. FLSA Exempt Grade 27S Position Salary Annual Minimum Salary 88265.00 Annual Mid Range Salary 111656.00 Annual Maximum Salary 135047.00 Standard Hours 37.50 Union Description MPSC - Legacy UMD Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP
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