The University of Virginia Departments of Otolaryngology and Urology seek to hire a Grants and Contracts Administrator or Senior Grants and Contracts Administrator to perform sponsored proposal, award, and compliance activities supporting our research mission. This position will be split equally among both departments and work closely with various stakeholders across the University and the School of Medicine to provide high quality customer service for research faculty and staff.  Designation as an administrator or a senior administrator will be dependent upon education and experience.

Grants and Contracts Administrators possess a comprehensive understanding of grants and contracts administration. Administrators are responsible for the processing of awards in the financial system and serve as a principal contact for internal and external subrecipients and sponsors.

Senior Grants and Contracts Administrators possess a comprehensive understanding of grants and contracts administration. They advise faculty on long-term financial viability of a department or center given multiple grants and contracts from various sources with differing project end dates. They locate and identify sources of outside funding. They manage all aspects of the development of complex proposals and awards. Senior Grants and Contracts Administrators interpret guidelines, terms, and conditions, and provide advice accordingly. They submit and serve as signature authority for electronic proposals and resolve issues to ensure timely and accurate delivery of information.

The preferred candidate will have strong listening and communication skills, be adept at learning new systems, and will grasp new concepts and processes easily and efficiently. The ability to work self-sufficiently on assigned tasks while still being an active and integral part of the Grants Administration team is a key component of the role. The selected applicant will work in a fast-paced, deadline driven environment with high volume, requiring excellent time management and organizational skills. 

Responsibilities will include:

Advise faculty in the preparation and submission of proposals to a variety of sponsors in accordance with funding agency policies and the fiscal soundness of grant-supported centers.Planning and managing research awards from start to completion and manage project/contract to scope, schedule and budget.Compile, analyze, and interpret complex data, provide technical analysis, financial guidance and projections.Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements. Analyze situations, identify problems, and recommend solutions specifically the interpretation of funding agency regulations and requirements.Prepare and manage numerous proposal submissions, including filling out forms, preparing letters, uploading proposal documents into sponsor portals, mailing proposal hardcopies, and interpreting guidelines for the Principal Investigator.Create monthly account reconciliations for multiple awards, handle labor scheduling, process vendor invoices for multiple awards, and perform cost transfers.Prepare funding reports, final invention statements, and progress reports and provide guidance to researchers completing grant applications.Assist with the preparation of budgets, budget justifications, revisions, monitoring, identifying budget resources, and authorizing grants and contract accounting.Approve purchases and expenditures or maintain and reconcile accounting records.Ensure compliance with terms and conditions of contracts relating to effort reporting, expenditures, and personnel actions.Provide information on policy and procedure interpretation, new regulations, and new processes to faculty, staff, and external sponsors.Negotiate successful resolutions to various situations while demonstrating a high level of attention to detail.In addition to the above job responsibilities, other duties may be assigned

Minimum Requirements:

Grants and Contracts Administrator:

Education: Bachelor's degreeExperience: At least three years of research administration experience. Four additional years of experience may be accepted in lieu of degree.Licensure: Certified Research Administrator (CRA) certification is preferred.

Senior Grants and Contracts Administrator:

Education: Bachelor's degreeExperience: Five years of grant and contract experience. Four additional years of experience may be accepted in lieu of degree.Licensure: Certified Research Administrator (CRA) certification is preferred.

This position will remain open until filled. This is an EXEMPT level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits. 

Anticipated compensation for this Grant Administrator role is expected to start between $60,000-$70,000. The Senior role is expected to start between $80,000-$90,000. All offers are commensurate with experience.

This position is located in Charlottesville, VA.

The University will perform background checks on all new hires prior to employment.  A completed pre-employment health screen is required for this position prior to employment.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

To Apply:

Please apply through Careers at UVA, and search for R0066962. Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs’ or through their “Jobs Hub’. Applicants must complete an application online with the following documents:

Cover LetterCV/Resume

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission.  Applications that do not contain all required documents will not receive full consideration.

For questions about the application process, please contact Lyndsay Thaxton at een9zv@virginia.edu.

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.