Job Posting Title:

Grants and Contracts Specialist, Department of Electrical and Computer Engineering

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Hiring Department:

Chandra Department of Electrical and Computer Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

Provide comprehensive lifecycle support to faculty members, principal investigators, and other University research staff in the preparation, submission and award management of research-related proposals to sponsoring agencies and organizations.

Responsibilities

Pre-award Support: Provide comprehensive grant proposal development support: research the submission process, create detailed budgets and budget justifications, draft, format and copy/edit proposal documents, create an electronic proposal review form, upload proposal application packages to online sponsor interfaces.

Post-award Support: Assisting the research admin with effort certification, no-cost extension requests, credit requests, manage PI status requests, PI changes, and grant transfers.

Grant Compliance: Review and analyze University sponsored project proposals for compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for corrections when proposals do not meet criteria. Assist in developing and interpreting administrative procedures designed to comply with appropriate internal and external regulations affecting both governmental and private research grants and contracts.

Reporting: Provide reports on budgets, expenses, balances, and forecasting expenses. Assist with progress/performance reports and other sponsor requests, along with aiding in annual reviews for funding sponsors.

Systems: Utilize internal and/or external systems associated with electronic proposal and subcontract submissions (i.e., Research Management System (RMS), eRA Commons, FastLane, ORCID, NIH Commons, Cayuse, SciENcv, etc.). Including troubleshooting issues with systems as needed.

General Assistance: Respond to and resolve various sponsor requests for information and assistance. May research the needs and/or interests of potential sponsors and offers more detailed reference information to faculty and staff members initiating proposals. Liaise with the Office of Sponsored Projects and other research support offices on campus, and ensure accurate and timely submission.

Process Improvements: Document, modernize, streamline, and implement improvements to enhance processes and create efficiencies. Includes developing procedural documentation and organizing data/files to ensure compliance with records retention and program policies and requirements.

Other: Performs related duties as required. At the direction of Assistant Director, assist in assignments, tasks, or duties outside of the regular job duties.

Required Qualifications

Bachelor's degree. Three years of experience in higher education or a related field.

Demonstrated ability to multitask, work under pressure, meet deadlines, and work well as a team member.

Demonstrated ability to work with accuracy and attention to detail and follow instructions without close supervision.

Goal-driven, self-directed and creative with excellent problem-solving, interpersonal, verbal and written skills.

Professional demeanor.

Regular and punctual attendance.

Excellent written and oral communication skills.

Solid knowledge of office productivity tools (Microsoft Office).

Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience in administrative support functions in a large unit in a faculty-facing position.

Salary Range

$61,000 + depending on qualifications

Working Conditions

May work around standard office conditions

Repetitive use of a keyboard at a workstation

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.