Grants And Contracts Specialist Recruitment # 250211-4191AR-001 Location Wethersfield, CT Date Opened 2/11/2025 12:54:00 PM Salary $90,309 - $116,146/year Job Type Open to the Public Close Date 2/25/2025 11:59:00 PM Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits) + + + + Introduction Are you looking to grow your career within the State of Connecticut? If so, take a look at this great opportunity below! The Department of Correction (DOC) (https://portal.ct.gov/DOC) is seeking a highly motivated and detail-oriented Grants and Contracts Specialist (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=4191AR&R1=&R3=) to join our team based in Wethersfield, CT. WHAT WE CAN OFFER YOU + Visit our NEW State Employee Benefits Overview page! + The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 (https://portal.ct.gov/DAS/Press-Room/Press-Releases/2023/Forbes-State-of-CT-Ranked) - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule; + The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) for more information; + Professional growth and development opportunities; + A healthy work/life balance for all employees! POSITION HIGHLIGHTS + This position is full-time, following a first shift schedule, 40 hours per week, based in Wethersfield, CT, with occasional statewide travel for meetings, training, site visits, inspections, and other activities. + After successful completion of the working test period, the role may offer a hybrid telework schedule, providing greater work flexibility. + In this essential role, you will be responsible for overseeing the entire lifecycle of requests for proposals (RFP), grants, and contracts for both facility and community-based health and human service programs. + Your work will ensure compliance with policies and regulations, facilitate the development of Requests for Proposals (RFPs), prepare contracts and agreements, manage payments, and oversee budget allocations to maximize program effectiveness. ABOUT US The Connecticut Department of Correction is a diverse agency with a wide variety of employees from Correction Officers, to Educators, to Managers and Skilled Professionals. We value differences that make us stronger as a team and support our mission statement. The Connecticut Department of Correction (DOC) is the agency responsible for corrections in the U.S. state of Connecticut. The agency operates 13 correctional facilities. It has its headquarters in Wethersfield. The DOC protects public safety by ensuring offenders serve their sentences of imprisonments in facilities that are safe, human, and provide re-entry programming. The State of Connecticut, Department of Correction is a unified system; all sentenced and un-sentenced offenders are supervised by the DOC. The Department also provides supervision for offenders on parole, community release, and other discretionary release programs. For an inside look at what it's like to work as an employee for the State of Connecticut, please watch the video below! Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply ! Need more resources? Visit our Applicant Reference Library (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en\_US) for additional support throughout the recruitment process. BEFORE YOU APPLY: + Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. + Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. + Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. + Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. + Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov . + Salary Calculations : For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. + Note : The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: + Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). + Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! + Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. + The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. + Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics. QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Alejandro G. Dávila-Hurtado at Alejandro.Davila-Hurtado@CT.Gov. Join the State of Connecticut and take your next career step with confidence! PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for performing as a specialist in planning, implementation, management and evaluation of a large complex grant program or group of programs in one field where responsibilities are assumed for program development, liaison and coordination with federal, state and community agencies and organizations, program implementation and administration, program monitoring and assessment. EXAMPLES OF DUTIES + Grants & Contracts Oversight: Develop and manage Requests for Proposals (RFPs) for health and human service programs, ensuring that all RFPs are prepared in compliance with State of Connecticut procurement standards, including adhering to all applicable procurement laws, regulations, and ethical guidelines to ensure the integrity and fairness of the process. + Contract Development & Management: Prepare, review, and facilitate the processing of various types of contracts and agreements, ensuring that all contract terms and conditions are compliant with State of Connecticut's contractual guidelines. Regular contract management and compliance monitoring will also be conducted to ensure continuous adherence to contractual terms and established regulations. + Financial Oversight & Budgeting: Review payment requests to ensure they align with contractual obligations and State of Connecticut Cost Accounting Standards. Track payments and monitor provider budgets and expenditures to confirm compliance with state financial regulations. Additionally, assist in the development and provide feedback on the annual Unit Spending Plan in compliance with state budgeting policies and CTDOC guidelines, ensuring that fiscal priorities are met while staying within budgetary limits. + Program Monitoring & Compliance: Conduct on-site monitoring of community providers to verify that they are meeting their contractual obligations, performance measures, and compliance with State of Connecticut regulations. This includes ensuring that all programs are aligned with CTDOC goals, state-mandated performance standards, and any additional regulatory requirements stipulated by the state, ensuring effective delivery of services. + Collaboration & Reporting: Work closely with other agency units and stakeholders to support the overall goals and objectives of the department. Review and develop various reports, including monthly, ad hoc, financial, and performance reports, ensuring they comply with state reporting standards and that they accurately reflect fiscal performance, contract compliance, and program outcomes. These reports will be used to inform decision-making, budgeting, and future procurement activities in alignment with state policies. KNOWLEDGE, SKILL AND ABILITY + Considerable knowledge of + grant preparation and administration; + program evaluation and monitoring functions; + Knowledge of + research methods and techniques; + budget preparation and monitoring; + Considerable + interpersonal skills; + oral and written communication skills; + Ability to utilize computer software; + Supervisory ability. MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Seven (7) years of experience in planning, implementation and/or management of grant programs on a community, state or federal level. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED + College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree. + A Master's degree in a closely related field may be substituted for one (1) additional year of the General Experience. PREFERRED QUALIFICATIONS + Experience in developing, reviewing, and managing Personal Service Agreements (PSA) and Purchase of Service (POS) contracts as well as administering requests for proposals (RFPs) for healthcare, mental health, or residential services, within correctional or institutional settings; + Experience with federal, state, and local grant applications, ensuring compliance with guidelines, preparing detailed reports and meeting and reporting requirements; + In-depth understanding Knowledge of procurement laws, regulations, and standards applicable to public sector contracting and grant administration, with a focus on compliance and best practices; + Excellent written and verbal communication skills, with the ability to convey complex information clearly and effectively to diverse audiences, including to stakeholders, internal teams, and external partners; and + Experience working collaboratively with cross-functional teams, external providers, and regulatory agencies to achieve organizational objectives and foster partnerships. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. ACKNOWLEDGEMENT As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility. Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online