Job Posting Title:

Grants & Contracts Specialist

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Hiring Department:

Department of Neuroscience

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Jun 28, 2024

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

Purpose

To provide high-level pre- and post-award support to the Department of Neuroscience, and all associated organized research units.

Responsibilities

Assist the Senior Grants & Contracts Specialist and departmental researchers with development and preparation of proposals for submission to prospective federal and state agencies, as well as various private foundations. Coordinate with the Office of Sponsored Projects to facilitate timely and accurate proposal submission, review and final approval.

Assist the Senior Grants & Contracts Specialist and faculty leads on proposal development and submission of NIH Institutional Training Grants, coordinating with over 50 contributing faculty to ensure adherence to all Special Terms and Conditions.  Maintain institutional training grant records.

Review sponsor guidelines to ensure eligibility for submission and compliance of proposal documents such as budgets, justifications, bio-sketches, and other necessary forms to ensure all requirements of the funding agency and the university are met.  Assist researchers with additional sponsor information such as JIT requests, review of PI support documents for compliance, and documentation of adherence to institutional, federal and state requirements for the performance of research. 

Utilize internal and/or external systems associated with electronic proposal and subcontract submissions (i.e., UT Research Management System (UTRMS), eRA Commons, NSF FastLane, ORCID, NIH Commons, Cayuse, SciENcv, Grants.gov, etc.), including troubleshooting issues with systems as needed.

Reconcile all research grant accounts monthly to ensure compliance with cost expenditure regulations and prepare reports for the Assistant Director.  Manage account transfers and transaction corrections.

Support other department administrative office staff by assisting with various projects.

Required Qualifications

Bachelor’s degree with at least three years of experience in the research, preparation, processing, and negotiation of research grants and contract proposals. Relevant education and experience may be substituted as appropriate.

Experience with both federal grants and non-profit philanthropic grants.

Demonstrated ability to work as a member of a team in a high-volume office with multiple deadlines.

Excellent oral and written communication skills.

Preferred Qualifications

More than 3 years of grant preparation and support experience.

Experience working with government agencies, foundations, etc.

Experience composing strategic communications and copy-editing proposals.

Successful record of managing a high-volume of proposal submissions with competing deadlines accurately and in a timely manner.

Experience working with UT Austin grants management and financial systems and familiarity with UT System policies, systems, and procedures.

Experience with external grant submission systems.

Salary Range

$43,200+ depending on qualifications

Working Conditions

May work around standard office conditions.

Repetitive use of a keyboard at a workstation.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.