Job Posting Title:

Grants & Contracts Specialist

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Hiring Department:

Population Research Center

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Jan 05, 2025

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Position Duration:

Expected to Continue Until Dec 31, 2028

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

What benefits do I receive with UT?  The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

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https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/.

For more information on college staff professional development, please visit:

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund.

Purpose

The Population Research Center is looking for a Grants and Contracts Specialist to assist with grant submissions and grant management. Position will be funded for three years with possibility of additional years.

Responsibilities

Support faculty, graduate students, and other research staff at each stage of their proposal submission including preparing budgets, budget justifications and other non-scientific sections of grant applications, communicating with senior personnel to obtain biosketches and letters of support as needed, and contact subcontractors for budgetary and proposal documentation needed for submission.

Check proposal formatting, ensure compliance with the funding agency requirements and upload proposal sections to appropriate online systems by deadlines.

Prepare UT electronic forms for review and approval by the OSP and act as liaison between OSP and the PI to ensure compliance, completeness of sponsor and UT requirements, and timely approval. 

Maintain current knowledge of funding agency requirements most frequently utilized by PRC faculty.

Support faculty and research staff in preparing and submitting post-submission materials such as other support information, Just-In time information, current/pending support, and budget revisions in a timely manner.

Support faculty and research staff in preparing and submitting post-award documents including annual research grant reports, publications compliance, prior approval requests and other documents as needed.

Assist faculty with post-award processes including submission of new and incremental account budgets to OSP, assist in the outgoing subcontracting process ensuring correct subcontract documentation is submitted to OSP, and maintain contact with subcontractor until contracts are fully executed as well as manage renewals of subcontracts each year.

Help maintain accurate database information for the PRC grants team to ensure timely data is captured and readily available for various stakeholders including the PRC Director, Assistant Directors, and Dean as needed as well as annually for reporting purposes.

Other related duties as assigned.

 Required Qualifications Bachelor's Degree with at least 3 years of experience in the preparation, processing, and negotiating of research grants and contract proposals.Experience with research proposal submissions or post award maintenance & compliance in a research unit or other academic setting.

Relevant education and experience may be substituted as appropriate. 

 

Preferred Qualifications 3+ years of experience in grant proposal preparation and processing, including drafting budgets, interpreting guidelines, and established knowledge of university and sponsor guidelines and regulations as well as policies and procedures.  Experience with external agency proposal-preparation, budget development, and submissions systems for NSF and NIH.Experience with the submission and post award administration of NIH grants including the submission of RPPRs.Excellent oral and written communication skills.Demonstrated ability to work on overlapping and time-sensitive proposal and reporting projects as well as the ability to communicate effectively and efficiently.

Salary Range 

$58,000 + depending on qualifications 

 

Working Conditions 

Typical Office Environment 

 

Required Materials 

Resume/CV 

3 work references with their contact information; at least one reference should be from a supervisor 

Letter of interest 

 

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes. 

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. 

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.