Schedule

This is a unique position. This role would work entirely within the Neely Cancer Center 1 weekend a month from 3pm Friday to 3pm Sunday. Role includes staying in one of our accommodations and sleeping overnights when the center is closed for the day, 9pm-7am.

Job Profile Summary 

​ This role focuses on performing activities associated with evaluating, developing, recommending, implementing, and carrying out the policies and procedures related to the delivery of high quality patient care.  In addition, this role focuses on performing the following Customer Service duties:

- Guides the patient through the healthcare system and works to overcome obstacles that are in the way of the patient receiving the care and treatment they require.   

- An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical) operating in a “hands on” environment. 

- The majority of time is spent in the delivery of support services or activities, typically under supervision. 

- An entry level role that typically requires little to no prior knowledge or experience, work is routine or follows standard procedures, work is closely supervised, and communicates information that requires little explanation or interpretation. 

Job Profile Summary 

​ This role focuses on performing activities associated with evaluating, developing, recommending, implementing, and carrying out the policies and procedures related to the delivery of high quality patient care.  In addition, this role focuses on performing the following Customer Service duties: Guides the patient through the healthcare system and works to overcome obstacles that are in the way of the patient receiving the care and treatment they require.    An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical) operating in a “hands on” environment.  The majority of time is spent in the delivery of support services or activities, typically under supervision.  An entry level role that typically requires little to no prior knowledge or experience, work is routine or follows standard procedures, work is closely supervised, and communicates information that requires little explanation or interpretation. 

Job Overview 

This position functions as a key communicator. Promotes company’s commitment to superior customer service. Proactively and reactively seeks appropriate solutions to potential and existing service issues. Identifies root cause issues and works diligently and cooperatively to minimize or eliminate issues leading to the successful completion of the referral.  This position is responsible for the ongoing and uninterrupted flow of information through face-to-face interactions and through phone calls.  Performs routine duties that require exceptional computer skills, and proper etiquette. In addition to answering inquiries, this position may be responsible for the accurate and complete collection and capture of patient registration data. Reviews and verifies scheduled ambulatory visits, confirms that valid insurance coverage exists, that a referral is authorized for specialty visits, and the accuracy of primary care physician data for all managed care patients. Provides excellent customer service to our patients to promote a positive experience. 

Job Description 

Minimum Qualifications: 

1. High school diploma or equivalent. 

2. One (1) year of customer service or call center experience. 

Preferred Qualifications: 

1. Two (2) years of customer service or call center experience working in billing, collections, or insurance. 

2. Bilingual 

Duties and Responsibilities: The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list.  Other duties and responsibilities may be assigned. 

1. Acts polite and courteous to patients and customers when interacting with customers and patients. Provide excellent customer service and problem solving when issues arise with either housekeeping, transport, or food service requests 

2. Answers and analyzes requests and handle as needed – further research may involve interacting with area staff, supervisor, manager, another hospital departments or patient advocate office. 

3. Answer calls that come in to the call center and dispatch these calls out to the appropriate service and/or staff member.  Receives and transfers calls to appropriate personnel.  Provides follow up calls as needed. 

4. Receives and records messages in accordance with guidelines of job scope to appropriate personnel. 

5. Monitors phone, fax systems, and mail inquiries for resolution. Resolve or direct returned mail to proper staff member. 

6. May interacts with billing and collection agencies. Identify patient issues/disputes, account holds and payment plan questions and assist with resolution. 

7. May provide requested billing, demographic information to physicians, ambulance companies and other partners as requested via the telephone following hospital protocol. 

8. May posts patient credit card payments as requested over the telephone to appropriate accounts via the hospital system 

9. May research self-pay credit balances and prepare for check refunds, refund of credit card payments through current system as required or transfer payments to other open accounts per hospital procedure. 

Physical Requirements:  

1. Normal office environment. 

2. There is little discomfort due to dust, dirt or other environmental factors. 

3. Constant contact with patients, internal and external physicians, payers and managerial staff either in person or via telephone. 

Skills & Abilities: 

1. Strong customer service skills including excellent interpersonal and telephone skills.  

2. Ability to deal effectively with upset or difficult patients. 

3. High degree of tact is necessary due to frequent interaction with patients, insurance companies, and staff of all levels. 

4. Understanding of medical terminology 

5. Thorough knowledge and understanding of health care delivery systems with special emphasis on the referral management process for managed care providers. 

6. Demonstrated organizational skills and attention to detail. Ability to perform accurate data entry. 

7. Ability to communicate, read, and write in English. 

Tufts Medicine is a leading integrated health system bringing together the best of academic and community healthcare to deliver exceptional, connected and accessible care experiences to consumers across Massachusetts. Comprised of Tufts Medical Center, Lowell General Hospital, MelroseWakefield Hospital, Lawrence Memorial Hospital of Medford, Care at Home - an expansive home care network, and large integrated physician network. We are an equal opportunity employer and value diversity and inclusion at Tufts Medicine. Tufts Medicine does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation by emailing us at careers@tuftsmedicine.org.