Position Purpose
The purpose of scanning and indexing medical records is to create an electronic record available to multiple users simultaneously for patient care, hospital operations, and processing of patient accounts. The HIM staff will ensure during the prepping, scanning and indexing process that all records are complete, have been scanned accurately, and are indexed properly and timely to maintain the integrity of the medical record and to comply with all statutory or regulatory requirements, Joint Commission standards, CMS Conditions of Participation, concurrent and continued patient care, quality improvement activities, appropriate release of information and timely billing of patient accounts
What you will do
Utilize HIS information systems accurately to retrieve patient information; accurately identifying patient’s medical record numbers, account numbers and visit dates
Ensure that all documents are filed or scanned into the appropriate medical record
Reconcile receipt of all charts, ensuring that all records have been scanned, indexed and analyzed and available in the EMR & ELR; tracking and locating all missing charts
Prepare medical records for scanning; confirming correct patient name and/or medical record and account number on all pages of the record; adding bar code labels when needed and photocopying documents when needed
Retrieve the appropriate medical records and appropriate dates of services and copy, scan, and/or fax appropriate records needed for continuing patient care
Minimum Qualifications
Minimum High School Graduate or equivalent. Associates Degree in Health Information Management or presently enrolled in a Health Information Technology program or similar degree preferred
Two or more years analytical and/or clerical experience in an acute care setting required
Previous health-related experience working in an EHR preferred
Experience with Windows Operating System, EPIC, OnBase, preferred
Knowledge of medical terminology required
Position Highlights and Benefits
Full time 40hrs M-F days
Great benefits and Health Insurance Coverage starting day one
Ministry/Facility Information
Mercy Medical Center has established itself as one of the leading providers of health care services in Western Massachusetts. Mercy Medical Center is a 182-bed acute care hospital in Springfield. Other facilities include Mercy's Rehabilitation Hospital, a comprehensive hospital-based rehabilitation center on the campus of Mercy Medical Center and Brightside for Families and Children, an outpatient service offering counseling and family support programs.
Our Commitment to Diversity and Inclusion
Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.