Job Description

Grand Canyon University! One of Arizona’s leading institutions of higher learning. Located in the Valley of Sun in the heart of Phoenix, Arizona, GCU is a regionally accredited, private, nondenominational Christian University. 

This position is responsible for coordinating an existing comprehensive medical/graduate school advising program. Responsibilities include equipping students with the knowledge to be competitive graduate/medical school applicants, facilitating applications, delivering informational workshops, working within a team that includes centralized student counseling, faculty, and college staff, and providing high-quality, personalized service.

What You Will Do:

Manage and coordinate a comprehensive advising program to prepare students for competitive graduate/medical school applications.Equip students with the knowledge, skills, and resources needed to become competitive candidates for graduate/medical school through personalized advising sessions.Provide direct support and guidance to students throughout the graduate/medical school application process, including application reviews and follow-up.Design, organize, and facilitate informational workshops focused on graduate/medical school preparation and application strategies.Monitor and process departmental information and data and other related forms and documents. Work closely with centralized student counseling, faculty, and college staff to deliver a cohesive and supportive advising experience.Establish and maintain a database or filing system. Gather data from various sources, compile or consolidate, post and update information to related software, databases, or systems.May assist in prioritizing, planning, scheduling, arranging, and executing details for events or meetings including logistical requirements scheduled by the department.Assist with ensuring social media sites are updated.Communicate details and ensure all parties are well informed of progress.Monitor and manage progress acquiring necessary information or details as necessary, refer information to appropriate stakeholders, elevates problems as designated.Resolve issues or problems within scope of authority.Answer inquiries concerning the status of various reports, documents, contracts, persons, or the information contained on records; interprets policies concerning the various records maintained.May recommend improvements in workflow and processes to improve efficiency.Collect and extract data from records for various reports; tabulate data; check tabulated data for accuracy and completeness.May access University-proprietary software for purchasing, scheduling meetings, accessing student records, facilities management, timekeeping/payroll, etc.

What You Will Have:

An attention to detail, thoroughness, and accuracy with ability to manage multiple tasks, projects, responsibilities, sources of information simultaneously while meeting deadlines.Considerable knowledge of administrative or organizational practices.Ability to cope effectively with changing priorities and interpret ambiguous information or direction.Knowledge of University and departmental policies and procedures, and regulations which may affect departmental policy.Ability to establish and maintain recordkeeping/databases systems, retrieve information, and prepare reports, graphs, charts, and metrics.Ability to work independently or effectively in a team environment.Good interpersonal skills and ability to establish and maintain effective working relationships with internal or external contacts and stakeholders.Good communications skills with a good command of the English language.Ability to recognize and maintain the confidentiality or sensitivity of information contained in databases or records.Proficient in MS Office SuiteHigh school diploma or GED equivalent; college degree preferred.Prior administrative/office work experience.An equivalent combination of directly related work experience and training/education from which comparable knowledge, skills and abilities have been achieved may be substituted upon supervisor’s approval.Must successfully pass a background check.

Why work at GCU:

Exceptional workplace benefits include medical, dental, vision, life and disability insurance, flexible spending accounts, a 401K savings planGenerous time off plan and 11 paid holidaysPaid time off to volunteer in the community or at GCU sponsored eventsFree covered parkingWe also offer full-time employees, their spouses, and dependent children an Education Tuition Discount ProgramFree on-site gyms at all our office locations