Heart Disease and Stroke Prevention Unit Secretary - BHW - Lansing-Hybrid Print (https://www.governmentjobs.com/careers/michigan/jobs/newprint/4758194) Apply  Heart Disease and Stroke Prevention Unit Secretary - BHW - Lansing-Hybrid Salary $22.54 - $29.31 Hourly Location Lansing, MI Job Type Permanent Full Time Remote Employment Flexible/Hybrid Job Number 3901-24-PH-HW-248-FILL Department Health and Human Services - Central Office Opening Date 01/23/2025 Closing Date 1/30/2025 11:59 PM Eastern Bargaining Unit UNITED AUTO WORKERS (UAW) + Description + Benefits + Questions Job Description The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness. For more information, please visit ourMDHHS Diversity, Equity, and Inclusion Plan. (https://www.michigan.gov/documents/mdhhs/MDHHS\_Diversity\_Equity\_and\_Inclusion\_Plan\_649033\_7.pdf) This position will provide unit level secretarial support and office coordination for the unit manager and program consultants. Secretarial assignments support office operations and include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the unit staff or manager’s area of responsibility. The Unit Secretary exhibits a level of attention to detail and reviews and correct materials for correct grammar, spelling, punctuation, and completeness and maintains mailing lists, program directories and the inventory and distribution of resource materials. This position will also function as the timekeeper for staff, orient new hires, complete the departure process for transitioning staff and serve as the back-up support for Section Secretary as needed. Click here to view thePosition Description (https://MCSC.state.mi.us/AgencyPDFs/PD.SECRTRYEO02R.12.11.24.pdf) & here to view the Job Specification (http://www.michigan.gov/documents/Secretary\_13143\_7.pdf) To be considered for this position you must: + Apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted. + Relevant experience and/or education referred to in the supplemental questions must be documented in the resume, transcript and/or application to allow for accurate screening. + Attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week. + Attach a cover letter. + If applicable, attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature. Failure to complete any of the above items may result in your application not being considered. See instructions for attaching files here: Instructions (http://www.michigan.gov/documents/mdcs/New\_Online\_Employment\_Application\_Guide\_-\_First\_Time\_User\_446027\_7.pdf) Required Education and Experience Education Educational level typically acquired through completion of high school. Experience Secretary 7 Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience. Secretary E8 Three years of office experience involving administrative support practices, including one year equivalent to experiencedlevel administrative support work or equivalent to a Secretary 7 or Legal Secretary 7. Additional Requirements and Information This position is being reposted. If you applied previously, there is no need to apply again. Certain positions may require a criminal history background check. Position Location/Remote Office:This position will work remotely. Occasional travel to the office located at 320 S. Walnut St., Lansing, MI 48913 may be required. Selected candidates who have been approved to work remotely must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview. Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. If working remotely, employees will be responsible for providing other components of a remote office at their own expense, including: + A secure work location that allows privacy and prevents distractions. + A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload. + Suitable lighting, furniture, and utilities. Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results. As a Condition of Employment: this position requires successful completion of a background investigation and a criminal records check. If you previously held status in this classification and departed within the last three (3) years, please contact Human Resources regarding your interest in a potential reinstatement. Reinstatement is not guaranteed or required. The Department of Health & Human Services reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received. For information about this specific position, please email MDHHSVacancies@michigan.gov. Please reference the job posting number in subject line. Follow us on LinkedInfor more job opportunities! MDHHSJobs #MDHHSJobs #Veteranfriendly #CareersWithPurpose #CommunityHeroes MDHHS is proud to be a Michigan Veteran’s Affairs Agency (MVAA) Gold Level Veteran-Friendly Employer. Accommodations If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator (https://www.michigan.gov/ose/-/media/Project/Websites/ose/Contact/RACs.pdf) for the agency that posted this position vacancy. State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award. More details on benefits for our new hires are below: Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems. Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits. Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc. Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand 13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions. Paid Parental Leave:Eligible employees can take 12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child. Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day. Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums. Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual. Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income. Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education. Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan. Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs. Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek. Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer. Updated: 2/28/24 01 SECRTRY- Do you possess at least an educational level typically acquired through the completion of high school? + Yes + No 02 SECRTRY - Please select your level of experience. + None to two years of office experience involving administrative support practices. + Two to three years of office experience involving administrative support practices. + Three to four years of office experience involving administrative support practices. + At least four years of office experience involving administrative support practices. 03 *Please select from the options below: (Please note, actions that have been expunged, formal counseling, and layoff actions need not be reported.) Please select all that apply. + I have been dismissed within the last two years + I have resigned in lieu of discipline or dismissal within the last two years + I have been suspended without pay within the last two years + I have received a written reprimand within the last two years + I have received an unsatisfactory rating within the last two years + I have signed a last chance agreement with MDHHS within the last two years + I certify that none of the above circumstances apply to me 04 *Do you have any objection to being finger printed or drug tested? + Yes + No 05 *Do you have any substantiated cases of abuse or neglect reported on the Department of Human Services Central Registry? + Yes + No 06 *Do you have an Intentional Program Violation from the Department of Health and Human Services? + Yes + No 07 *From the options below, which accurately describes your current status? (A current state employee works for an actual state department such as the Department of Corrections, the Department of Transportation, etc.) + A current Michigan Department of Health and Human Services (MDHHS) employee + A Michigan Department of Health and Human Services (MDHHS) employee in layoff status + A current State of Michigan (non-MDHHS) employee + A State of Michigan (non-MDHHS) employee in layoff status + None of the above 08 *Did you attach a cover letter and a copy of your résumé to your application? (Failure to do so may result in your application being screened out.) + Yes + No 09 Please select from the list below, all the programs you are proficient in using (select all that apply). + Microsoft Office Suite (Outlook, Word, Excel, OneNote, SharePoint) + Adobe Acrobat Pro + SIGMA + NEOGOV + Other 10 If you indicated you have experience in Microsoft applications, please explain your experience in detail. If you indicated you have no experience, enter N/A. 11 If you indicated you have experience in other software applications (SIGMA, Adobe Pro/DC and any others), please explain your experience in detail. If you indicated you have no experience, enter N/A. 12 How many years of experience do you possess providing customer service to internal and external customers? If you possess this experience, it must be documented in the application materials. + 5 or more years + 4-5 years + 3-4 years + 1-3 years + Less than one year + No experience 13 If you indicated you possess experience providing customer service to internal and external customers, please explain your experience in detail and indicate whether you provided this service in person, via telephone or virtually. If you possess this experience, it must be documented in the application materials. If none, enter N/A. 14 Describe your experience organizing meetings, preparing materials for presentations, and arranging appointments for professional staff. If you possess this experience, it must be documented in the application materials. 15 Describe your experience organizing an office, organizing computer files, using computer software, and using other office equipment. If you possess this experience, it must be documented in the application materials. 16 What is the strongest asset you would bring to this position? 17 How do you promote and foster an environment of Diversity, Equity, and Inclusion? 18 Are you a current MDHHS employee classified as a Secretary interested in moving to the same classification and level at this location? + Yes + No Required Question Employer State of Michigan Department Health and Human Services - Central Office Address Office of Human Resources 235 S. Grand Ave. Lansing, Michigan, 48933 Apply Please verify your email addressVerify Email