Job Description

Locates, sorts, delivers and files patient medical records in support of ambulatory patient care setting department.

Job Responsibility

1.Identifies, locates and pulls medical records for patients scheduled visits.
2. Pulls charts for telephone call contacts as requested by clinical team members.
3. Files patient test results within established timeframe.
4. Maintains file of patient test results not filed due to unavailable medical record.Continually seeks out medical record.
5. Sorts patient test results by requesting physician and distributes accordingly.Makes additional copies, as requested.
6. Purges department medical records according to established policies and procedures (i.e inactive, deceased, etc).
7. Serve as a medical record liaison to requesters with correspondence needs.
8. Processes responses to correspondence requests by providing medical record copies to attorneys, insurance companies, physicians and NYS Disability, etc.Sends record copying requests to correspondence staff.
9. Maintains filing areas and chart order/appearance according to department standards.
10. Reviews department medical records to ensure adherence to standards mandated by Department of Health and The Joint Commission, as requested by management.
11. Creates new patient folders, as needed.
12. Returns records to file, separating records for patients with upcoming scheduled return visits.
13.Transcription:Receives and generates incoming transcribed reports.Cross-checks original reports against Series 2000 Master Patient Index to verify names, medical record numbers and physician names.Checks each report against printed log.Attaches transcribed reports to front of patient medical record for physician review and signature.Retrieves fully executed reports and files chart accordingly.
14.Completes daily productivity log and reports to management.
15.Pulls records Tumor Registrars, as required.Performs related duties as required.
16.ADA Essential Functions 

Job Qualification

•High School Diploma or equivalent required.
•Minimum of two (2) years clerical experience in a medical setting, required.
•Working knowledge of computer applications, required.
•Knowledge of medical terminology, required.

*Additional Salary Detail 
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).