HIM Technician

The schedule is day shift, 8:00 AM – 4:30 PM. The 3-week rotating schedule is the following:

Week 1 – Tuesday-Saturday

Week 2 – Monday-Friday

Week 3 – Tuesday-Saturday

AFSCME – Union

Posted: November 21, 2024

Purpose:
Perform duties related to, but not limited to, the retrieval, distribution, and filing of medical record information needed for patient care, finance, research, legal, and filing/scanning purposes. Perform regular maintenance of medical record files (paper or electronic) including: purging/pulling inactive medical records according to retention policy, shifting of permanent files as necessary to allow for an efficient and accurate filing system, repair of medical records, and utilization of imaging system.

Responsibilities:

Accurately assemble the legal health record upon request by regulatory reviews and court appearances. Retrieve medical records, microfilm, and/or electronic records as needed for requestors by utilizing appropriate electronic systems, such as electronic chart tracking, MPAC or other hospital information systems, MARS, Cerner, LanVision, EPIC, or any other electronic health information repository or HIM specific application. Provide information promptly to meet the needs of the requesting area. Utilize the hospital information system Master Patient Index (MPI) to confirm patient data and ensure accuracy of patient data, including accuracy of patient name, medical record number, name, and visit dates, and make corrections (both electronic and paper) as deemed necessary and according to the procedure. Answer telephone promptly and courteously. Handle inquiries appropriately. Establish and maintain good rapport and cooperative relationships with medical staff, clinicians, co-workers, supervisors, and other UPMCHS employees. Prepare records and loose sheet documentation for scanning, indexing, microfilming, or filing as appropriate. Perform quantity and quality checks on records before and after scanning, filming, and/or filing. Verify the quality of images as readable by comparing the document on the computer terminal or film to the original to ensure accurate scanning. Maintain assigned area of the filing system in a neat and accurate order, using the color-coding system to spot miss-files, or other defined procedures to correct miss-filed charts. Accurately account for all records leaving or returning to the HIM Department by entering the appropriate locations into the electronic chart tracking system and placing medical records or information returned to the HIM Department in suitable locations. Interact with UPMC researchers and ensure UPMC procedures regarding the release of PHI for research purposes are followed.